what is a file clerk?
A file clerk is a key administrative professional responsible for organizing and managing documents within an organization. Their primary role involves maintaining an efficient filing system, ensuring quick document retrieval, and supporting various departments with documentation needs.
File clerks typically work in office environments, collaborating with administrative teams to categorize, store, and retrieve both physical and electronic records. Their job requires strong attention to detail, organizational skills, and a commitment to confidentiality. By utilizing filing systems, databases, and document management software, file clerks help ensure smooth administrative operations.
Beyond organizing and managing files, file clerks may assist with document retrieval, respond to inquiries regarding document locations, and ensure compliance with document retention policies in accordance with U.S. regulations.
file clerk rolesaverage file clerk salary
According to the U.S. Bureau of Labor Statistics (BLS), the average salary for a file clerk in the United States is approximately $18 to $22 per hour, translating to an annual salary range of $37,000 to $45,000. Entry-level salaries may start around $30,000 per year, while experienced file clerks, particularly those specializing in legal, healthcare, or government sectors, can earn up to $50,000 annually.
factors affecting file clerk salaries
Several factors influence a file clerk’s salary in the U.S., including:
- Experience: More seasoned professionals typically earn higher wages.
- Industry Specialization: File clerks working in legal, healthcare, or finance industries may receive higher compensation.
- Geographic Location: Salaries vary by region, with urban areas such as New York City, Los Angeles, and Chicago generally offering higher wages due to increased demand and cost of living.
- Education and Certifications: Additional training in document management or administrative support can enhance salary prospects.
- Company Size: Larger corporations and government institutions may offer better salaries and benefits than smaller businesses.
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access our tooltypes of file clerks
There are several specializations within the file clerk profession, including:
- Legal File Clerk: Manages legal documents, case files, and court records in law firms and legal departments.
- Healthcare File Clerk: Organizes patient records, medical charts, and administrative paperwork in hospitals and clinics.
- Corporate File Clerk: Supports general administrative departments by handling business records and office documentation.
- Government File Clerk: Works in government agencies, managing public records and official correspondence.
- Finance File Clerk: Specializes in organizing financial statements, invoices, and accounting records.
working as a file clerk
If you are detail-oriented and enjoy working with documents, a career as a file clerk may be a great fit. Below are the key responsibilities and work environment of this role.
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what does a file clerk do?
- Document Organization: Categorizing and maintaining physical and digital records for easy retrieval.
- Record Management: Storing and updating files while ensuring compliance with company policies and legal regulations such as HIPAA (for healthcare files) or financial compliance standards.
- Information Retrieval: Assisting colleagues in locating specific documents and responding to inquiries.
- Confidentiality: Protecting sensitive information and following data security guidelines.
- Document Archiving: Properly disposing of outdated files in accordance with document retention policies.
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work environment of a file clerk
File clerks typically work in office settings, using both paper-based filing systems and electronic document management tools. They frequently interact with administrative staff and department managers to ensure smooth record-keeping processes.
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who are your colleagues?
File clerks collaborate with a diverse range of professionals to ensure seamless administrative operations. In addition to administrative professionals, office managers, and departmental staff, file clerks also work alongside legal assistants, helping organize and manage legal documents. Furthermore, they interact with medical office assistants in healthcare settings, ensuring that patient records are meticulously maintained. File clerks may also collaborate with human resources specialists, aiding in the organization of employee records and pertinent documents. Whether supporting finance teams with invoice processing or assisting project managers in maintaining project-related documents, file clerks play a pivotal role in various professional domains, fostering effective teamwork and streamlined document management.
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file clerk work schedule
Most file clerks work full-time (40 hours per week) during standard business hours. Some industries, such as legal and
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career opportunities as a file clerk
A file clerk role can serve as a stepping stone for career advancement in administration. With experience, file clerks can progress into positions such as:
- Records Manager
- Administrative Assistant
- Office Coordinator
- Legal or Medical Records Specialist
Specialized training or certification in document management systems can improve career prospects and earning potential.
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advantages of finding a file clerk job through randstad
Working with Randstad offers you a range of benefits:
- always a contact person you can fall back on and ask for help from
- many training opportunities
- a range of jobs in your area
file clerk skills and education
- A high school diploma or GED is generally required for entry-level positions.
- Some employers prefer candidates with an associate degree in business administration or a related field.
Certifications:
- Certifications in administrative support or records management (such as ARMA International’s Records Management Certification) may enhance job prospects.
Key Skills for File Clerks:
- Organizational Skills: Ability to manage and categorize documents efficiently.
- Attention to Detail: Accuracy in record-keeping and following document policies.
- Communication Skills: Ability to assist colleagues with document retrieval and inquiries.
- Confidentiality: Maintaining data security and following compliance guidelines.
- Technical Proficiency: Familiarity with electronic document management systems (EDMS) and standard office software.
faqs about file clerk jobs
Here, you will find the answers to the most frequently asked questions about the profession of a file clerk.
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how to become a file clerk?
To become a file clerk, a high school diploma is typically required. Gaining experience in administrative support and learning document management systems can improve job prospects.
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what does a file clerk do?
A file clerk organizes and retrieves documents, ensures compliance with retention policies, and assists with administrative record-keeping.
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how much do file clerks earn?
Salaries typically range between $30,000 and $50,000 per year, depending on experience, industry, and location.
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what is the career path for a file clerk?
File clerks can advance to roles such as records manager, office coordinator, or administrative assistant with additional experience and skills.
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how to succeed as a file clerk?
Success as a file clerk depends on strong organizational skills, attention to detail, and proficiency with electronic document management systems.
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how do i apply for a file clerk job?
Search job boards, company career pages, and staffing agencies specializing in administrative roles. Submitting your resume to recruiters can also increase your chances of finding opportunities.
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