project assistant.

job summary:
Leading engineering firm in Houston is looking for a highly organized and proactive Project Assistant to support various project teams by handling a broad range of essential administrative and coordination tasks. This role is pivotal in ensuring smooth communication and seamless project execution across the different stages within the internal team along with addressing client needs.

 
location: Houston, Texas
job type: Contract
salary: $25.30 - 27.50 per hour
work hours: 8am to 4pm
education: High School
 
responsibilities:
Responsibilities typically include, but are not limited to:

Monthly Progress Reports (Point of contact for coordination)

• Create and maintain master report template
  
  
• Update, coordinate, expedite, and follow up with disciplines for report content, Format final document

Weekly Status Reports (Point of contact for coordination)

• Create report template based on Client report requirements
  
  
• Coordinate, expedite, and follow up with all disciplines, Format final document

Project Reports and Studies

• Format final document including verifying use of current client Standard Decimal Report template for brand consistency

FEP Reports (Point of contact for coordination)

• Create and maintain master report template
  
  
• Coordinate, expedite, and follow up with each contact for report content, Format final document

Project Meeting Minutes and Pre-Fab Meeting Minutes

• Project team members send all meeting minutes/notes to PAs to finalize and format for distribution
  
  
  • Examples are weekly Client meetings, model reviews, estimate meetings, schedule meetings, procurement meetings, construction meetings, etc... Basically any meeting where formal minutes need to be documented AND published/issued to Client.

Monthly Progress Presentations and Other Project Presentations

• Maintain presentation template, Coordinate, expedite, and follow up with each contact for presentation content

Document Locator Transmittals and Notifications (to Clients and/or internal)

• Project Assistants generally handle administrative type documents pertaining to the project - Document Control handles technical documents, vendor documents, and construction packages.

Internal and Client Meeting Coordination

• Room reservations, Issuing meeting invitations to respective parties
  
  
• Catering coordination (as requested)
  
  
• Attend weekly internal meetings and/or weekly Client meetings for purpose of taking minutes (as requested by PM)

Expense Reports and Travel Reservations for team

Assist with Project Procurement items

Assist with Project Change Notices and Change Orders (solely at the discretion of the Project Manager)

Act as the client point of contact for scheduling needs

Being the Onsite Training Coordinator for Projects

• Work with safety department for registering Team members for client, site, and project specific courses as needed
  
  
• Remain up to date on knowing which trainings are needed by whom and when

Act as communication collaborator for project teams; being proactive chasing down and gathering information, helping to ensure deliverables are on time, sitting in multiple meetings to help seal communication gaps (as time allows based on workload). Continuously learn and train with different disciplines and software programs to be a source of information for the project team.

• Programs such as EcoSys, PowerBi, Microsoft Teams, Adobe, Microsoft Office Programs, and Project Provisioning

 
qualifications:

• Experience level: Entry Level
• Minimum 5 years of experience
• Education: High School (required)

 
skills:

Project assistant

Administrative (1 year of experience is preferred)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.