Industry leading EPC firm in Chicago is looking for a Department Assistant with event planning experience. As a Department Assistant, your primary responsibility will be providing critical administrative support to the department's management team. You will work closely with management to ensure efficient operations by facilitating communication and assisting in project management tasks
location: Chicago, Illinois
job type: Contract
salary: $20.90 - 23.10 per hour
work hours: 8am to 4pm
education: High School
responsibilities:
Job Description:
The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
Resolves questions regarding the department; research and provide appropriate answers..
Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
Responsible for handling sensitive and confidential information.
Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
Performs other duties as assigned.
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qualifications:
- Experience level: Entry Level
- Minimum 2 years of experience
- Education: High School (required)
skills:
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
