Are you an organized, proactive, and friendly professional who thrives in a dynamic office environment? Top engineering firm in Bloomington, MN is looking for a highly reliable Office Assistant to join the team and play a key role in supporting daily operations, ensuring a welcoming environment, and keeping the office running smoothly. Must be advanced in using Microsoft Office, willing to be in office daily and flexible on work hours as needed for meetings.
location: Minneapolis, Minnesota
job type: Contract
salary: $20 - 22 per hour
work hours: 8am to 4pm
education: High School
responsibilities:
- Provide administrative support for document delivery, including formatting, scanning, printing, binding, notarizing, and mailing.
- Maintain safety and cleanliness of office reception area, kitchen, conference rooms, other shared spaces, furniture, and equipment.
- Order office, kitchen, and bathroom supplies and monitor inventory based on needs.
- Welcome all employees, clients, and visitors in a professional and friendly manner.
- Direct incoming calls to the proper party within the organization.
- Plan, coordinate, and facilitate on-site and off-site meetings, including catering, rentals, room configurations and attendance.
- Assist office leadership with calendar management, conference call scheduling, related conference room setup, expense reports, and meeting coordination as requested.
- Prepare messaging and correspondence, including meeting agendas and meeting minutes as directed by management.
- Receive and sign for office mail and packages and contact the employee-owner for pickup.
- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
- Process office accounts payable invoices.
- Administer office access security (badging and keys).
- Coordinate with building management to address and resolve any office maintenance issues.
- Troubleshoot tech issues with printers and plotters and submit support tickets for repair or replacement.
- Complete all other duties as assigned. (i.e., putting up holiday decorations).
qualifications:
- Experience level: Entry Level
- Minimum 1 year of experience
- Education: High School (required)
skills:
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
