administrative assistant.

A well-established non-profit organization in the Nashville, TN area is seeking a detail-oriented Administrative Assistant for a temp-to-hire role. This is a Hybrid role and you must reside in the Nashville, TN or surrounding area as you will be working in the office 3 days per week and remotely 2 days per week. This position will provide essential administrative support to the office ensuring smooth day-to-day operations. The ideal candidate will have attention to detail, be able to perform credit card reconciliation, and be experienced in booking travel. You will handle a variety of tasks. Why should your apply: 

• Competitive pay at $20.00 hour
• Temp-to-hire opportunity 
• Be part of a diverse and team-based environment 
• Ideal candidate is resourceful, a good problem solver, and has an upbeat attitude. 

salary: $19.99 - $20 per hour
shift: First
work hours: 8 AM - 4:30 PM
education: Associate

Responsibilities

• Attention to detail
• Credit card reconciliation
• Experience with booking travel
• Prepares letters, reports, documents, and a variety of other material from rough draft, clear copy, or notes, using Word processing software, including formatting, data collection and tabulation.
• Prepares and sends correspondence and form letters on general matters where instructions are clear, and precedence is followed.
• Facilitates completion, collection, and flow of required forms/documents such as purchase orders invoices/requests for payment, requests for information, and travel vouchers.
• Makes travel arrangements, such as booking flights, rental vehicles, making hotel reservations, completing registrations, processing travel advances and expense reports and reconciling credit card statements.
• Handles arrangements for meetings; secures meeting location, notifies appropriate individuals of meeting details through e-mail, Zoom, Teams or other source, and purchases refreshments if needed.
• Maintains various reference files, computer, and manual filing systems, assembles, and organizes data, and prepares necessary reports.
• Conduct research for inclusion into reports; recognizes variations and verifies completeness and accuracy of printed material.
• Schedules appointments and meetings, gives information to callers, handles, or refers complaints/problems as appropriate, and generally assists in supportive clerical work.
• Must have a positive demeanor

Skills

Scheduling Appointments

Handling Confidential Information

Microsoft Office

Maintaining Calendars

Oral Communication

Organizational Skills

Time Management

Multi-tasking

Supporting Management (2 years of experience is preferred)

Booking Travel (2 years of experience is required)

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.