office manager/executive assistant.

Our client in Miami  is seeking an experienced and professional Office Coordinator to serve as a key figure in the day-to-day operations of their Brickell office, elevating the level of executive support as a trusted advisor and ambassador of their organization. This role requires a proactive, detail-oriented individual who thrives in a dynamic environment and brings a high degree of professionalism, confidentiality, and flexibility. As the first point of contact for visitors and employees, the Office Coordinator will provide a welcoming atmosphere while managing front desk responsibilities, coordinating meetings, and ensuring smooth office operations. This is an in-office role based in their Miami office, with hours from 8:30 AM to 5:00 PM Monday to Thursday, and 8:30 AM to 4:00 PM on Fridays. Apply today and email resumes to lauren.izzo@randstadusa.com

salary: $75,000 - $90,000 per year
shift: First
work hours: 8:30 AM - 5 PM
education: Bachelors

Responsibilities

• Serve as the face of our Miami firm, embodying company's values and providing a welcoming and professional first impression for all guests and employees.
• Coordinate logistics for internal and external meetings, including scheduling, preparing the boardroom, managing the boardroom calendar, and coordinating catering requests to ensure seamless execution.
• Efficiently managing incoming calls, ensuring they are directed to the appropriate staff members.
• Oversee the timely and accurate distribution of incoming and outgoing mail and deliveries, maintaining a high level of organization and efficiency.
• Maintain office and kitchen inventory, ensuring all supplies are well-stocked and organized to support daily operations.
• Liaise with building Property Management to promptly address and oversee repairs and maintenance, ensuring a well-maintained office environment.
• Organize and coordinate office operations, proactively addressing any pertinent issues and reporting to the Director of Internal Operations.
• Support HR and IT with onboarding new employees, ensuring a smooth and professional transition into the organization.
• Assist with the coordination and execution of in-office events, ensuring all details are meticulously managed to reflect company standards.

Skills

Microsoft Office

Maintaining Calendars

Scheduling Appointments

Handling Confidential Information

Office Management

Qualifications

Years of experience: 5 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.