administrative coordinator - construction.

Are you organized, detail-oriented, and eager to play a key role in a dynamic construction company here locally in Tampa, FL? We’re seeking a proactive Administrative Coordinator to join our team and help streamline our operations, providing essential support to our construction projects and team members. If you thrive in a fast-paced environment and enjoy coordinating tasks to ensure smooth workflow, we’d love to hear from you! What You'll Do:

• Project Support: Coordinate project documentation, maintain records, and track project timelines to ensure everything runs on schedule.
• Communication Hub: Serve as a central point of contact for team members, subcontractors, vendors, and clients, facilitating efficient communication.
• Document Management: Prepare, organize, and manage important documents such as contracts, permits, and project reports.
• Scheduling & Coordination: Assist with scheduling meetings, coordinating site visits, and supporting day-to-day operations.
• Office Administration: Manage general office tasks, including ordering supplies, managing files, and overseeing various administrative processes.

If you’re excited to bring your organizational skills to a company that values your contributions and offers room for professional growth, apply today!

salary: $20 - $25 per hour
shift: First
work hours: 8 AM - 4:30 PM
education: Associate

Responsibilities

• Review service technician schedules and service logs on a weekly basis to ensure completion
  of service reports.
• Update spreadsheets with weekly labor, travel, and miscellaneous hours.
• Import timesheets into service logs and oversee their accuracy.
• Track daily start times and manage service technician vacation schedules.
• Schedule and manage all preventative maintenance (PM) appointments, including sending
  reminders, coordinating parts, and updating contracts.
• Schedule new machine installations, communicate with customers regarding tentative
  installation dates, and manage pre-installation requirements.
• Update database with new machine models and track warranty calls for various manufacturers.
• Coordinate with relevant departments to process service technician incentives and track training
  requirements.
• Handle customer inquiries and complaints regarding service issues, striving for prompt
  resolution and customer satisfaction.

The essential functions of this role include:

working in a smoke free environment

Skills

Scheduling Appointments (2 years of experience is required)

Preparing Agendas (2 years of experience is required)

Handling Confidential Information

Administrative Duties (2 years of experience is required)

QuickBooks (1 year of experience is preferred)

SAP (1 year of experience is preferred)

Invoices (2 years of experience is required)

Work Orders (2 years of experience is required)

Purchasing (1 year of experience is required)

Project coordination (2 years of experience is preferred)

Service reports

Inventory management (2 years of experience is required)

Vendor Management (2 years of experience is required)

service orders (2 years of experience is preferred)

Bookkeeping (2 years of experience is preferred)

Excel (3 years of experience is required)

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.