administrative support specialist.

We are seeking a detail-oriented and highly organized Administrative Support Specialist. In this role, you will be responsible for maintaining and organizing both digital and physical files, managing data entry, coordinating training schedules, and ensuring the smooth operation of training facilities and equipment. The ideal candidate will possess organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment. Must have: High attention to detail, especially when handling data entry and file management. Excellent written and verbal communication skills to interact with team members, trainees, and other departments. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software. Ability to handle sensitive information with discretion and maintain confidentiality. Problem-solving skills and the ability to independently troubleshoot issues. Customer service orientation with a friendly and professional approach to assisting colleagues and trainees. Flexibility and adaptability to changing priorities and new tasks.

salary: $20 - $22 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School



Responsibilities

• Organize and maintain both digital and physical files related to training materials, employee records, and other relevant documents to ensure easy access and efficient retrieval.
  
  
• Accurately input and update training records, schedules, and other related data into company systems to maintain up-to-date information.
  
  
• Schedule and coordinate training sessions, meetings, and events. Ensure that all logistics, such as room bookings, equipment, and participant communication, are managed efficiently.
  
  
• Keep training materials, resources, and related documentation well-organized and up-to-date, ensuring easy access for team members and trainees.
  
  
• Submit and track work orders for training facilities and equipment, ensuring that all necessary resources are in place for upcoming sessions.
  
  
• Provide general administrative support to the Training Department, assisting with tasks such as document preparation, email communication, and meeting coordination.
  
  

Skills

• Administrative Duties
• Written Communication
• Verbal Communication
• Confidentiality
• Responsiveness
• Maintaining Calendars
• Organization
• Prioritizing
• Working Independently
• Decision Making
• Answering Phones
• Creating Presentations
• Oral Communication
• Analytical Thinking
• Preparing Agendas
• Handling Confidential Information
• Office Support
• Filing
• Microsoft Office
• Appointment Scheduling

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.



Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.