executive assistant.

We’re seeking a polished and detail-oriented Executive Assistant to provide high-level support to the president of our clients company and leadership team. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle diverse responsibilities ranging from HR oversight and financial management to event planning and compliance support. If you thrive in a fast-paced environment and have a knack for solving problems, this could be the perfect role for you.

salary: $90,000 - $100,000 per year
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required

Responsibilities

5+ years of administrative experience supporting C-suite executives is REQUIRED

• Executive Support 
  
  
  • Manage executive emails by organizing, forwarding, and responding appropriately.
  • Review incoming mail and provide written correspondence as needed.
  • Coordinate all business travel for the executive team.
  • Plan and organize staff meetings/events, including philanthropic initiatives.
• Financial Management 
  
  
  • Collaborate with accounts payable and receivable to categorize expenses for budgeting.
  • Assist in preparing the annual budget and reconciling credit card statements and invoices.
  • Research vendors to identify cost-saving opportunities and added value.
• Training and Development 
  
  
  • Update staff scorecards and identify potential development areas.
  • Create playbooks, SOPs, and training videos, ensuring they are uploaded to training materials.
• Human Resources 
  
  
  • Oversee job postings, resume reviews, initial interviews, and new hire onboarding.
  • Manage PTO reconciliation and coordinate 90-day and annual staff reviews.
• Administrative Oversight for Licensed Professionals 
  
  
  • Manage E&O insurance and ensure compliance with continuing education requirements.
  • Oversee the renewal of all insurance and financial licenses.
• Compliance Support 
  
  
  • Serve as a liaison between the leadership team and the chief compliance officer.
  • Assist with compliance matters to ensure company adherence to regulations.
• Other Duties 
  
  
  • Take on additional responsibilities as assigned.

Skills

Multi-tasking

Creating Presentations

Oral Communication

Written Communication

Microsoft Office

Organizational Skills

Interpersonal Skills

Vendor Management

Problem Solving

Creativity

Phones

Scheduling

Preparing Agendas

Transcribing Notes

Maintaining Calendars

Organization

Prioritizing

Working Independently

Decision Making

Executive Support (5 years of experience is required)

Qualifications

Years of experience: 5 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.