Join a dynamic team as a Construction Administrative Assistant supporting project management and accounting. Key responsibilities include organizing legal documents, maintaining project files, and ensuring smooth operations across multiple projects. This role requires strong problem-solving skills, the ability to prioritize tasks, and proficiency in Microsoft Word and Excel.
Qualifications:
- 3+ years of experience in the construction industry.
- Knowledge of AIA documents (G702/G703) and Florida Lien Law.
- Experience with Bluebeam/Adobe Writer and Dropbox preferred.
- strong communication and organizational skills.
Note: Construction or related industry experience is required.
Ready to make an impact? Send your updated resume and available times to meet via video to sam.podolak@randstadusa.com
salary: $55,000 - $65,000 per year
shift: First
work hours: 9 AM - 5 PM
education: High School
Responsibilities
- Meet regularly with the Project Manager and Accountant to assess job needs, including tracking submittals, scanning project books, following up on subcontractor documents, and other tasks as required.
- Set up electronic and physical project files when new job numbers are assigned, following procedures.
- Review each project to understand unique aspects, billing/payment cycles, and assist in distributing payment applications and lien releases.
- Prepare project packages for Superintendents, including standard documents like OSHA posters, daily reports, subcontractor notices.
- Procure and log subcontracts, vendor contracts, purchase orders, change orders, and payment applications into project management software. Secure approvals, obtain signatures, prepare for mailing, and track execution.
- Maintain and update the subcontractor Bid List with accurate contact information.
- Create and update drawing logs for owner contracts and subcontract packets. Assist with owner contracts.
- Distribute bid invitations, construction drawings, and design updates. Follow up to ensure all scopes are fully vetted.
- Review vendor subcontracts and POs for accuracy and compliance. Resolve discrepancies with the Project Manager and vendor until documents are fully executed.
- Support bidding exercises: creating bid books, sending invitations, tracking subcontractor/vendor bids.
- Update insurance certificates for subcontractors regularly.
- Collaborate with design engineers on change orders and maintain logs.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
