administrative event coordinator.

Administrative Event Coordinator New Port Richey, FL We are looking for a highly organized and detail-oriented Administrative Event Coordinator to support our team with event coordination, VIP bookings, and day-to-day administrative tasks. This position will play a critical role in ensuring the smooth execution of culinary events, managing schedules, and coordinating logistics for both internal and external stakeholders.

Key Responsibilities:

• Calendar & Scheduling Management: Coordinate and manage the master event calendar, including VIP visit requests, room bookings, and event scheduling. Ensure timely updates and adjustments to event timelines as necessary.
• Event Coordination: Oversee logistics for culinary demonstrations, meetings, and other events, ensuring proper set-up and break-down of spaces, and managing F&B requirements.
• Administrative Support: Provide general administrative support by handling phone calls, emails, and event-related paperwork. Maintain organized files and documentation for event-related activities.
• Vendor & Staffing Coordination: Manage utility services, temporary staffing, and restocking needs for events. Work closely with outside vendors and service providers to ensure seamless event execution.
• Procurement & Inventory: Assist with product procurement, inventory management, and maintenance of supplies required for events and demonstrations.
• Financial Management: Support financial operations by coding P-Card transactions, creating purchase orders (POs), submitting check requests, and processing invoices.

Qualifications:

• Great organizational and time-management skills with the ability to prioritize tasks and manage multiple schedules.
• Experience in administrative support, event coordination, or office management.
• Ability to communicate clearly and professionally with internal teams and external vendors.
• Comfortable with a variety of office software and tools (e.g., Microsoft Office Suite).

Apply Today! Rich Benefits! PTO Plan!  

salary: $20 - $23 per hour
shift: First
work hours: 7 AM - 4 PM
education: Associate

Responsibilities

• Administrative coordination with internal team members and external customers - Room scheduling and calendar management
• Manage all VIP Visit Requests and room bookings through proper form submissions, block and manage calendar, set, and break down rooms for each event, restock and maintain beverage and snack areas, process meal orders and general event execution.
• Working knowledge of Welbilt’s platforms and the preparation and execution of culinary product demonstrations.
• Manage laundering services, temporary staffing, utility staff, restocking, and ordering for all beverage/meeting snack storage areas.
• Coding P-Card transactions, creating and submitting check requests for invoices received, creating, and submitting POs for products requested from outside suppliers.
• Package delivery tracking/shipping and receiving documentation of equipment and food.
• Supports and liaises with all executive administration assistants and sales support teams for functional front of house logistics and manages the ETC Activity Tracker.
• There will be times when additional duties may be required based on client needs and requests. Flexibility is crucial including the possibility of working later shifts on occasion.

The essential functions of this role include:

working in a smoke free environment

Skills

Scheduling Appointments (2 years of experience is required)

Preparing Agendas (1 year of experience is required)

Maintaining Calendars (2 years of experience is required)

Organization

Prioritizing

Administrative Duties (2 years of experience is required)

Bookkeeping

Office Support (2 years of experience is required)

Microsoft Excel (2 years of experience is required)

Purchase Orders (2 years of experience is preferred)

Invoicing (2 years of experience is preferred)

Event Coordination (2 years of experience is preferred)

Expense Reports (1 year of experience is preferred)

Vendor Management (2 years of experience is preferred)

Culinary Background (2 years of experience is preferred)

Hospitality (2 years of experience is preferred)

Oral Communication

Inventory Auditing (2 years of experience is preferred)

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.