events coordinator.

Our nonprofit client in Arlington, VA is hiring for a temporary Events Coordinator. This is a hybrid position and the contract is expected to be completed by the end of June, 2025. This temporary employee will be responsible for supporting the administrative aspects of planning and executing a virtual national convention event. You will work closely with the Senior Events Planner ensuring attendee, speaker, sponsorship, and exhibitor goals are accomplished. The ideal candidate will have proven experience in event coordination and planning, especially for large conventions or conferences. Please apply today!

salary: $30 - $35 per hour
shift: First
work hours: 9 AM - 5 PM
education: Bachelors

Responsibilities

Planning Phase

Registration Management:

• Administer online registration, ensuring a user-friendly process.
• Handle attendee inquiries, refunds, and price adjustments in line with event policies.
• Generate and analyze registration reports to track trends and progress.
• Assist with month-end financial reconciliation for attendee and exhibitor registrations.

Speaker Coordination:

• Support program and agenda development, including keynote and impact session coordination.
• Manage the speaker portal, ensuring deliverables are completed by deadlines.
• Liaise with speakers, panelists, and presenters to finalize session logistics and assist with questions.
• Assist in scheduling speaker rehearsals, pre-recording sessions, and technical checks.

Technology and Website Management:

• Update and maintain event-related website content.
• Provide support for virtual platform setup and troubleshooting.

Marketing and Communication:

• Assist in promotional efforts, including email campaigns and social media updates.
• Manage the general event inbox, delegating inquiries as appropriate.

Execution Phase

Coordination and Communication:

• Act as a point of contact for attendees, speakers, exhibitors, and partners.
• Monitor chats and help ticket inbox, provide technical support for log-in and platform issues.
• Assist in resolving real-time challenges during live sessions.

Skills

Event Coordination (3 years of experience is required)

Program Management

Asana

Cvent

Administrative Duties

Preparing Agendas

Vendor Management

Customer Service

HelpScout

Swoogo

Qualifications

Years of experience: 3 years

Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.