lab/grant admin coordinator.

Position Overview Administrative Professionals in Research & Academic Affairs provide vital support to Principal Investigators (PIs) and their lab teams. As a Laboratory Administrative Coordinator, you’ll play a key role in ensuring the smooth operation of research activities.

Key Responsibilities:

• Grant & Manuscript Support: Assist with grant preparation and submission, as well as manuscript preparation and submission.
• Financial Management: Perform account reconciliations and manage expense reporting.
• Travel Coordination: Arrange travel for PIs and staff, and handle reimbursement submissions.
• Interdepartmental Collaboration: Communicate and work with Faculty, Graduate Studies, Research Services, Support Services, Human Resources, and other campus offices.
• Confidentiality: Handle sensitive information with professionalism, ensuring discretion at all times.

This position is ideal for an organized, detail-oriented professional who thrives in a collaborative and dynamic environment.



salary: $59,000 - $60,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

Key Responsibilities

Grant Support:

• Collaborate with PIs and the PreAward Office to prepare and submit grant applications.
• Manage subcontractor compliance documentation and progress reports.
• Partner with the PostAward Office to monitor grant awards, track spending, manage budgets, and ensure compliance with reporting requirements.

Lab Coordination:

• Submit lab purchase orders and coordinate with Procurement, IT, Facilities, and Environmental Health and Safety for various operational needs.
• Oversee timesheets and payroll submissions.

Recruitment & Onboarding:

• Plan travel, accommodations, and schedules for job candidates.
• Assist with HR processes and visa requirements when needed.

Administrative Support:

• Maintain calendars for PI(s), schedule meetings across time zones, and coordinate tele/videoconferences.
• Arrange domestic and international travel for PI(s) and process reimbursements promptly.

Event Planning:

• Organize seminars and conferences, including guest speaker arrangements, travel, budgeting, catering, and promotional activities.

Skills

Grant Support

Recruitment Coordinator

Maintaining Calendars

Coordinating Travel

Event Planning

Payroll Management

Qualifications

Years of experience: 5 years

Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.