administrative assistant ii.

Job Summary We are looking for a proactive and organized individual to provide administrative support to Principal Investigators (PIs) and their labs. This role involves coordinating schedules, managing events, and handling various operational and logistical tasks to ensure smooth day-to-day operations.

Key Responsibilities

• Scheduling & Meetings: Organize PI calendars, schedule meetings across time zones, and arrange regular lab meetings.
• Travel & Reimbursements: Plan travel for PIs and lab staff attending conferences (domestic and international) and process reimbursements.
• Event Coordination: Assist with faculty recruitment, departmental seminars, and guest speaker events, including travel, catering, and venue arrangements.
• Grant Support: Work with the pre-award team to gather and organize grant proposal information.
• Lab Operations: Manage procurement, payroll, IT services, facilities, and biosafety training for lab personnel.
• HR & Recruitment: Support new hire onboarding by coordinating with HR and handling visa-related concerns when needed.
• Fiscal Oversight: Process invoices, reimbursements, and monitor budgets, making adjustments as necessary.
• Website Updates: Assist in maintaining and updating lab or departmental websites.
• General Support: Perform other duties as assigned to support the PIs and lab operations.

This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and has experience in administrative or research support.



salary: $52,000 - $54,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

Key Responsibilities

• Scheduling & Meetings: Organize PI calendars, schedule meetings across time zones, and arrange regular lab meetings.
• Travel & Reimbursements: Plan travel for PIs and lab staff attending conferences (domestic and international) and process reimbursements.
• Event Coordination: Assist with faculty recruitment, departmental seminars, and guest speaker events, including travel, catering, and venue arrangements.
• Grant Support: Work with the pre-award team to gather and organize grant proposal information.
• Lab Operations: Manage procurement, payroll, IT services, facilities, and biosafety training for lab personnel.
• HR & Recruitment: Support new hire onboarding by coordinating with HR and handling visa-related concerns when needed.
• Fiscal Oversight: Process invoices, reimbursements, and monitor budgets, making adjustments as necessary.
• Website Updates: Assist in maintaining and updating lab or departmental websites.
• General Support: Perform other duties as assigned to support the PIs and lab operations.

Skills

Maintaining Calendars

Handling Confidential Information

General Ledger

Vendor Management

Qualifications

Years of experience: 5 years

Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.