administrative assistant.

The administrative assistant supports the director and two project directors and is responsible for scheduling and coordinating virtual and in-office meetings, calendar management, travel planning, expense reimbursement and invoice management, and maintaining databases. The administrative assistant may support other project teams, as well as occasional backup support to other administrative professionals in the portfolio, to ensure efficient communication, information sharing, and effective use of systems for organizing, tracking, and meeting deadlines. 

salary: $29 - $29.01 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

• Develop and maintain a basic knowledge of the Philadelphia portfolio in order to understand and support the organization’s work.
• Provide administrative support to the director and two project directors senior (and teams as needed) to include calendar management and meeting planning.
• Handle key administrative functions for Philadelphia’s project teams including proofreading and editing documents, coordinating and preparing physical and electronic mailings, updating and maintaining databases, scheduling and preparing for virtual and in-office meetings, tracking meetings in Salesforce and copying.
• Contribute to and participate in tasks and special projects as requested.
• Schedule virtual, hybrid and in-office meetings, appointments, and conferences with internal and external attendees.
• Work closely with the director, project directors, and other colleagues to provide logistical and operations support for internal, portfolio-wide events and convenings.
• Work with senior leaders and team members to prepare briefing materials for portfolio events.
• Support events, including preparing name badges, collaborating with conference and events services, and coordinating meeting logistics.
• Work in close coordination with the director, project directors and fellow team members to track tasks and deadlines, compile daily task list and schedule, and support prioritization and flow of work.
• Expense Management

Skills

Administrative Duties

Meetings

calendar management

Microsoft Office

Answering Phones

Written Communication

Organization

Preparing Agendas

Web Conferencing

Handling Confidential Information

Qualifications

Years of experience: 1 year

Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.