We are seeking a detail-oriented Administrative Assistant/Payroll Specialist to join our team. This role involves general office administrative tasks, processing payroll, and assisting with hiring new personnel. The ideal candidate is proficient in Microsoft Office and QuickBooks, highly organized, and capable of handling sensitive information with discretion. strong communication skills are essential for interacting with colleagues, contractors, and district personnel.
Responsibilities:
- Answer phone calls and manage general inquiries.
- Communicate with school district personnel and independent contractors.
- Process and maintain referrals and provider caseloads.
- Gather and verify employee/contractor hours worked.
- Calculate wages, including overtime, deductions, and bonuses.
- Prepare and execute payroll through QuickBooks, ensuring timely distribution of paychecks.
- Process tax and benefit payments as needed.
- Maintain accurate records of employee wages, rates, and new hire information.
- Address payroll inquiries from employees, contractors, and management.
- Generate reports for upper management and accountants.
- Experience in payroll processing, bookkeeping, or administrative support.
- Proficiency in QuickBooks and MS Office (Word, Excel, Outlook).
- Organizational skills and attention to detail.
- Excellent written and verbal communication abilities.
- Knowledge of special education or the education field is preferred.
- High school diploma required; Associate or Bachelor’s degree in business, accounting, or a related field is a plus.
- 5–7-hour shifts, Monday to Friday
- In-person, Melville, NY (Candidates must be able to reliably commute or relocate before starting work.)
shift: First
work hours: 9 AM - 4 PM
education: High School
Responsibilities
Responsibilities
- Answer calls and manage general referrals from school districts.
- communicate with district personnel and our contractors.
- Gather information on hours worked for each employee/independent contractor.
- Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system.
- Receive approval from upper management for payments when needed.
- Prepare and execute pay orders through QuickBooks, distribute, and mail out paychecks
- Administer statements of payment to personnel either electronically or on paper
- Process taxes and payment of employee benefit
- Keep track of profiles, providers’ caseloads, hourly rates, wages, compensation benefit rates, new hire information etc.
- Address issues and questions regarding referrals, payroll from employees/independent contractors, and superiors
- Prepare reports for upper management, and accountant.
Skills
- QuickBooks (1 year of experience is required)
- Organization
- Payroll
- Microsoft Office
- Answering Phones
Qualifications
- Years of experience: 1 year
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
