executive assistant.

An Investment Firm seeking an Executive Admin Assistant to join their team in Costa Mesa. You will be responsible for travel arrangements, calendar management, scheduling meetings, preparing presentations, expense reports, invoicing, providing accounting support, and other duties as assigned. This is a temp to hire opportunity working M-F 8am-4:30pm. You will be working 4 days in office in Costa Mesa and 1 day at home. They are paying $45/hr.  During your employment with Randstad you will be paid on a weekly basis!!  If you have about 5 years of Executive or senior level administrative experience then this could be a good opportunity for you. Ideal candidate will have some  If interested, apply today and schedule your interview. If you have any questions email Jessica at jessica.schutter@randstadusa.com.

salary: $44 - $45 per hour
shift: First
work hours: 8 AM - 4:30 PM
education: Bachelors

Responsibilities

·       Data entry: Input data into accounting systems with accuracy and attention to detail with respect to making payments with filing authorities and managing access logins.

·       Invoicing: Verify documentation of invoices match agreed ELs before including for payment processing: Following up on outstanding payments.

·       Information management: Manage and organize documents, files, and information, both paper and digital.

·       Expense management: Track and manage expenses including processing expense reports and ensuring compliance with company policies, expense tracking and employee spending.

·       Calendar and meeting management: Provide day to day scheduling and logistical support for multiple senior managers and associated teams; including scheduling meeting and arranging and confirming all logistics and details for various teams

·       Travel arrangements: Manage travel arrangements such as: booking flights, hotels, transportation, & accommodations

·       Information management and presentation support: Edit, format and prepare presentations for meetings, ensuring proper distribution channels and maintaining utmost confidentiality

·       Accounting support: Organize and maintain financial records and documents for tax returns, audits, workpapers and K-1 reporting. Respond to inquiries and provide support to accounting and fund admin teams

·       Office management assistance: Overseeing office supply ordering and managing office equipment




Skills

Travel Arrangements

Calendar Management

Scheduling Meetings

Expense Management

Invoicing

Accounting Support

Creating Presentations

Qualifications

Years of experience: 5 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.