administrative assistant.

We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. This role requires a motivated individual who thrives in a dynamic environment and is eager to contribute to the smooth running of daily operations. If you are passionate about supporting teams, managing office functions, and ensuring efficiency, we encourage you to apply!

salary: $35,000 - $35,360 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Communication:

• Respond to phone calls and emails promptly on a daily basis and as needed.
• Greet guests with a warm and professional demeanor.

Mail Handling:

• Oversee daily management of incoming and outgoing mail.
• Prioritize and handle special mail as required.

Financial Responsibilities:

• Process accounts payable 1-2 times per week or as necessary.
• Assist with accounts receivable tasks when workload permits.

Order and Invoice Management:

• Perform daily order entry tasks.
• Match and print invoices with corresponding purchase orders each day.

Production Support:

• Enter production orders and process related production invoices on a daily basis.

Office Management:

• Order office supplies and miscellaneous items as needed.
• Plan, organize, and set up company lunches.

Reporting:

• Prepare and manage daily order release reports.
• Generate attendance and lights-out reports for CNC production.
• Scan and email Mid America Fittings warehouse pack slips daily.
• Create and maintain backorder reports as required.

Purchase Order Review:

• Conduct monthly reviews of purchase orders to ensure no missed shipments or invoices.

Required Skills & Abilities:

• Excellent organizational and multitasking abilities.
• Outstanding communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Prior experience in an administrative or clerical role is preferred.

Skills

Scheduling Appointments

Maintaining Calendars

Decision Making

Organizational Skills

Multi-tasking

Qualifications

Years of experience: 1 year

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.