billing and administrative specialist.

Are you a hands-on, roll-up-your-sleeves team player who thrives in a fast-paced office environment? A well-established manufacturing and fabrication company in Orange Park is looking for a Jack or Jill of All Trades to provide crucial support across multiple office departments. What We’re Looking For: ✔ Proactive, adaptable, and ready to take initiative – no task is too big or small. ✔ Reliable, easygoing, and team-oriented – you thrive in a positive, hardworking environment. ✔ Drama-free, solutions-focused mindset – we work hard, we laugh hard, and we support each other. ✔ QuickBooks Desktop experience – must be confident handling invoices, payments, and reports. ✔ Excel expertise – beyond basic skills, must know functions, formulas, and reporting tools.

Why You’ll Love It Here:

• A tight-knit team that values hard work, efficiency, and a sense of humor.
• A temp-to-hire opportunity with room for growth.
• A role where no two days are the same, and your contributions truly make an impact.

If you're ready to bring your skills, energy, and adaptability to a company that values both productivity and camaraderie, apply today!



salary: $20 - $25 per hour
shift: First
work hours: 7:30 AM - 4:30 PM
education: High School

Responsibilities

Administrative & Office Support:

• Perform data entry and maintain accurate records across systems
• Update, format, and analyze reports in Excel (must be proficient with functions and formulas)
• Assist with HR onboarding, including processing new hire paperwork and maintaining personnel files
• Maintain vendor and customer databases, ensuring up-to-date records
• Support inventory tracking, purchase orders, and order processing
• Answer phones, handle emails, and assist with general office correspondence
• Maintain office supplies and coordinate reorders when necessary
• Assist in scheduling meetings, preparing reports, and organizing office operations

Financial & Billing Support:

• Process invoices, purchase orders, and payments using QuickBooks Desktop (non-negotiable - must have this experience)
• Maintain and track vendor bills, expenses, and customer transactions
• Generate and send customer invoices, ensuring timely follow-ups on outstanding balances
• Update and maintain financial records and reports
• Assist in preparing payment schedules and processing check runs

Pitch in wherever needed – whether it’s assisting a customer, lending a hand in the shop, or running an errand. We’re all team players here, and no task is too big or small for anyone. Everyone contributes, and we support one another in every aspect of the job.




Skills

Billing

Administrative Duties

Analytical Thinking

Responsiveness

Prioritizing

Problem Solving

Written Communication

Organization

Answering Phones

AR Billing

Accounts Payable

Oral Communication

Microsoft Office

Verbal Communication

Filing

Decision Making

Math

Excel (3 years of experience is required)

QuickBooks (1 year of experience is required)

Invoices

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.