hr administrative assistant.

This role provides administrative support to the Human Resources and Quality Assurance departments, handling tasks such as maintaining employee and training records, assisting with recruitment and onboarding, processing HR-related paperwork, scheduling training, answering employee inquiries, and supporting basic HR functions under the supervision of an HR manager. This position serves as a vital support role within the HR department.   Competencies: To excel in this role, an individual should exhibit the following qualities:

• Integrity/Ethics: Acts with honesty and transparency, takes responsibility for actions, maintains confidentiality, aligns with company values, and effectively communicates both positive and negative information.
  
  
• Dependability: Fulfills commitments, works autonomously, embraces accountability, adapts to change, sets high personal standards, stays focused under pressure, and meets attendance and punctuality expectations.
  
  
• Productivity: Manages workload efficiently, takes initiative to assist with additional tasks, prioritizes responsibilities, develops effective work processes, manages time effectively, and handles information flow seamlessly.
  
  
• Adaptability/Flexibility: Embraces change, is receptive to new ideas, takes on new responsibilities, manages pressure well, and adjusts plans to accommodate evolving needs.
  
  
• Communication: Communicates clearly and professionally, both verbally and in writing, produces accurate and timely reports, delivers presentations, shares ideas and information with others, and listens attentively.
  
  
• Teamwork: Meets team deadlines and responsibilities, values others’ input, supports the team leader in achieving goals, fosters a collaborative atmosphere, and welcomes new team members.
  
  
• Job Knowledge: Demonstrates a solid understanding of job duties, possesses the required technical skills, stays aligned with company mission and values, keeps knowledge up to date, and is well-versed in key issues impacting the role.  
  
  
• Software Proficiencies: Proficient in using standard software tools, including Word, Excel, PowerPoint, and accounting software. Comfortable with learning and adapting to new applications, such as MS Project, Adobe Acrobat, imaging/documentation software, CRM systems, and other relevant tools.

salary: $50,000 - $55,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Employee Record Management: Update and maintain employee information, file documents, and ensure accurate personnel records.
• Recruitment Support: Post job openings, review resumes, coordinate interviews, and conduct reference checks.
• Onboarding: Prepare new employee paperwork, set up accounts, and conduct orientation sessions.
• Benefits Administration: Address employee questions about benefits and assist with benefit changes.
• Payroll Support: Collect time and attendance data and assist with payroll calculations.
• Compliance Management: Ensure adherence to employment laws and internal HR policies.
• Reporting and Analysis: Generate HR reports on turnover, headcount, and other relevant metrics.
• Communication Management: Respond to employee inquiries, handle phone calls, and manage emails.
• Calendar Management: Coordinate scheduling of meetings, appointments, and travel arrangements for executives and team members.
• Office Administration: Maintain filing systems, order office supplies, and manage inventory.
• Meeting Coordination: Prepare meeting agendas, take minutes, and distribute meeting summaries.
• Document Preparation: Draft correspondence, letters, reports, and presentations.
• Travel Arrangements: Book flights, hotels, and transportation for business trips.
• Reception Duties: Greet visitors, direct them to the appropriate contact, and manage front desk operations.
• Data Entry and Recordkeeping: Maintain accurate records and update databases.

Skills

Maintaining Calendars

Scheduling Appointments

Written Communication

Working Independently

Administrative Duties

Answering Phones

Scheduling

Coordination

Coordinating Meetings

Excel

MS Office

Adapting to Change

Confidentiality

Communication

Team Building

Human Resources (3 years of experience is required)

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.