office coordinator.

Office Coordinator – Construction Industry Tampa, FL (On-Site Career) Full-Time Position

Are you a highly organized and proactive professional with a knack for keeping operations running smoothly? We’re looking for an Office Coordinator to support our construction team by managing logistics, office supplies, site maintenance, security, and administrative tasks.

What You’ll Do: Mail & Deliveries

• Coordinate UPS, US Mail, and package deliveries
• Communicate with couriers and ensure seamless delivery operations
• Notify subcontractors and WT SPI of incoming shipments

Office & Site Supplies

• Order and manage office supplies via Amazon
• Oversee temporary facilities and maintenance items
• Maintain WT-branded company swag

Site & Office Maintenance

• Oversee trailer upkeep and coordinate cleaning staff
• Manage communication with the yard team for operational efficiency

Office Security

• Liaise with our security contractor (ESS) to ensure compliance and safety

Accounts Payable & Expenses

• Process miscellaneous invoices, Field Purchase Orders (FPOs), and yard invoices
• Monitor general requirements and financial transactions
• Assist team members with expense vouchers and Visa receipt processing

What We’re Looking For: ✔️ Detail-oriented and highly organized professional ✔️ Great communication and problem-solving skills ✔️ Experience in office coordination, preferably within the construction industry ✔️ Ability to multitask and manage multiple priorities efficiently

Why Join Us? Work in a fast-paced and dynamic construction environment Be part of a supportive and hardworking team Opportunities for professional growth

If you thrive in a structured yet dynamic setting and love keeping things organized, we’d love to hear from you! Apply today and help us build something great.

Apply Now!



salary: $20 - $25 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.

The essential functions of this role include:

working in a smoke free environment

Skills

Work orders (2 years of experience is required)

Purchase Orders (2 years of experience is required)

Administrative Duties (3 years of experience is required)

Calendar Management (2 years of experience is required)

Creating Presentations (2 years of experience is preferred)

Scheduling Appointments (2 years of experience is required)

Microsoft Excel (3 years of experience is required)

QuickBooks (2 years of experience is preferred)

Filing (1 year of experience is preferred)

Handling Confidential Information

Bookkeeping (1 year of experience is required)

Legal Drafting

Invoicing (1 year of experience is required)

Expense Reports (1 year of experience is required)

Microsoft Office (3 years of experience is required)

Maintaining Calendars

Notary Public (1 year of experience is preferred)

SAP

Project Coordination (2 years of experience is preferred)

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.