construction office manager.

We are seeking a detail-oriented and organized Construction Office Manager to join our client's team. This role is essential in managing payroll, billing, accounts payable/receivable, banking, job records, and administrative tasks. The ideal candidate has experience with QuickBooks, invoicing, and financial record-keeping, along with strong organizational and communication skills. Experience in the construction industry is required, and electrical construction is highly preferred.

If you thrive in a fast-paced environment and enjoy supporting business operations, we’d love to hear from you! Apply today to be part of our client's dynamic team. Full benefits package offered, and covered by the company. 

 

salary: $60,000 - $62,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Payroll & Employees: Verify timesheets against daily tickets, enter data in QuickBooks, and send to payroll. Manage new hire paperwork, create employee folders, and process I-9s.

Billing: Organize daily tickets, match with materials, and process weekly contract dailies. Prepare invoices for extra work, review AIA billings, and submit via Procore.

Accounts Payable: Enter invoices in QuickBooks, reconcile statements, apply vendor discounts, and process payments. Set up new vendors as needed.

Accounts Receivable: Post customer payments, track open invoices, and follow up on past-due accounts.

Banking & Credit Cards: Process deposits via online banking, manage petty cash, and enter checks in Positive Pay. Reconcile credit card statements and ensure receipt accuracy.

Jobs/Customers: Set up job records, track change orders, issue lien releases, and provide required insurance and license documents.

Licenses & Vehicles: Maintain contractor registrations, renew state licenses, update vehicle files, and process registrations.

Insurance & Claims: Manage vehicle and worker’s comp claims, coordinate medical authorizations, and liaise on accident claims.

Administrative Support: Retrieve job data, assist with material returns, handle customer correspondence, draft documents, and support staff as needed.



The essential functions of this role include:

working in a smoke free environment

Skills

QuickBooks

Working Independently

Prioritizing

Organization

Office Management

Office Support

Oral Communication

Written Communication

Accounts Receivable (3 years of experience is required)

Accounts Payable (3 years of experience is preferred)

Procore

Qualifications

Years of experience: 5 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.