executive administrative coordinator.

A Global Biotech/Pharma located in Cambridge, MA is seeking an Executive Administrative Coordinator to join their team! • Organizes administrative coordinators across the team organization to achieve common processes and platforms and develops coverage systems and team atmosphere • Manages specialty documents and correspondence, including letters, reports,emails, presentations, memos, faxes, etc. • Uses appropriate tools for required work including Microsoft Outlook, Word, Excel,and Power Point to track, analyze, document, and report data. • Reviews documents and proofreads work for grammar and spelling, accuracy,consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. • Arranges travel; completes expense reports in a timely manner. • Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools. • Interfaces and communicates with internal and external customers; directs people to the appropriate resources. • Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employee throughout the company. • Prepares documentation for payment of vendors, consultants, and suppliers; submitsdocumentation and enters request for payments into accounting system; approvestransactions; responds to inquiries from accounts payable and payees. Calendar Management, Travel Arrangements, Expense Reports, Concur, MS Teams, MS Office  

salary: $50 - $55 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate



Responsibilities

Organizes administrative coordinators across the organization to achieve
common processes and platforms and develops coverage systems and team
atmosphere
• Manages specialty documents and correspondence, including letters, reports,
emails, presentations, memos, faxes, etc.
• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel,
and Power Point to track, analyze, document, and report data.
• Reviews documents and proofreads work for grammar and spelling, accuracy,
consistency of terms, and completeness; ensures document text and graphics
adhere to corporate and organization guidelines and standards.
• Arranges travel; completes expense reports in a timely manner.
• Collects, reviews, analyzes, interprets, enters, and formats accurate data into
intranet, spreadsheets, databases and other electronic tools.
• Interfaces and communicates with internal and external customers; directs people to
the appropriate resources.
• Researches solutions and responds to email and phone inquiries with minimal input
from direct supervisor; interacts effectively with all levels of employees throughout
the company.
• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves
transactions; responds to inquiries from accounts payable and payees.
• Gathers input for budgets; tracks and updates budget forecasts; prepares reports for
the department summarizing budget status.

The essential functions of this role include:

• working in a smoke free environment

Skills

• Creating Presentations
• Calendar Management
• Multi-tasking
• Travel Arrangements
• MS Office
• MS Teams
• Concur
• Expense Reports
• Written Communication
• Preparing Agendas
• Scheduling Meetings
• Editing
• Organization
• Prioritizing

Qualifications

• Years of experience: 8 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.



Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.