About Us: Join a dynamic and growing company committed to excellence and collaboration. We are looking for an Administrative Assistant to support senior-level executives and our Human Resources department, contributing to the smooth operation of our company. In this role, you’ll provide organizational, communication, and project management support, ensuring that our office functions efficiently and effectively.
Position Overview: As the Administrative Assistant, you will represent executives and staff in a professional and positive manner, engaging with company leaders, employees, and external stakeholders. You will be a key support resource, ensuring all administrative processes run smoothly. This role offers a mix of coordination, communication, and leadership within a fast-paced environment.
Qualifications:
- Education: Associate or Bachelor’s degree (or equivalent)
- Experience: 5-8 years supporting executive-level leaders
- Skills:
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Familiarity with Zoom, Workday (or similar HRIS), Egencia (or similar corporate travel systems)
- Excellent organizational and project management abilities
- Interpersonal and communication skills
- Ability to manage multiple tasks and prioritize effectively
- Positive attitude and enthusiasm for working with people
- Growth-Oriented Environment: Be part of an exciting company in a growth phase, contributing to key projects and initiatives.
- Collaborative Culture: Work closely with executive teams, HR, and various departments in a collaborative and inclusive environment.
- Impact: Directly contribute to company success by providing essential administrative support.
salary: $28 - $29 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
- Communication Support: Draft and edit correspondence, presentations, and reports; manage internal and external communications.
- Event & Meeting Coordination: Schedule meetings, events, and travel; organize logistics and F&B arrangements.
- Calendar & Travel Management: Manage executives’ calendars and coordinate travel plans; reconcile travel expenses.
- Project Management: Assist with HR projects, including M&A integration and company-wide initiatives.
- People Management: Oversee mailroom and reception staff; support office and facilities operations.
- General Administrative Tasks: Perform office duties (e.g., photocopying, scanning), provide backup support for staff.
Skills
- Executive
- Multi-tasking
- Creating Presentations
- Written Communication
- Scheduling
- Working Independently
- Answering Phones
- Handling Confidential Information
- Oral Communication
Qualifications
- Years of experience: 5 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
