- Process and review invoices, ensuring accuracy and timely payments.
- Maintain organized filing systems for project documents, permits, and invoices.
- Assist with scheduling meetings, coordinating travel, and managing calendars.
- Handle email correspondence and communicate with vendors, clients, and team members.
- Utilize Excel to track project expenses and generate reports. Provide administrative support to project managers and field teams.
- Process and review invoices, ensuring accuracy and timely payments.
- Maintain organized filing systems for project documents, permits, and invoices.
- Assist with scheduling meetings, coordinating travel, and managing calendars.
- Handle email correspondence and communicate with vendors, clients, and team members.
- Utilize Excel to track project expenses and generate reports.
- Provide administrative support to project managers and field teams.
- Experience in an administrative role (construction industry experience is a plus!).
- strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Ability to multitask and work efficiently in a fast-paced environment.
- Excellent communication and organizational skills.
- Must be bilingual in Spanish.
salary: $20 - $21 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
- Prepare and edit documents, including reports, memos, and correspondence.
- Assist the operations team with day-to-day tasks and ensure workflow efficiency.
- Handle email correspondence, including drafting, responding, and organizing emails.
- Maintain and update office records, files, and schedules.
- Review invoices and handle filing to ensure accurate record-keeping.
- Manage and oversee office supplies, equipment, and vendor relationships.
- Provide administrative support, such as scheduling meetings, coordinating travel, and preparing agendas.
- Collaborate with internal teams to support projects and ensure deadlines are met.
- Proven experience in an administrative, office management, or similar role.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent verbal and written communication skills in both English and Spanish (fluent).
strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Attention to detail and accuracy in document preparation. - A dynamic and proactive mindset, with a willingness to learn and adapt in a fast-paced environment.
- Ability to work independently and collaboratively with diverse teams.
Skills
- Administrative Duties
- Problem Solving
- Written Communication
- Spanish (4 years of experience is required)
- Office Support
- Invoices (2 years of experience is preferred)
- Excel
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
