We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will manage schedules, coordinate travel, organize meetings, handle correspondence, and ensure smooth daily operations. Outstanding communication, multitasking, and confidentiality skills are a must. If you thrive in a fast-paced environment and are passionate about supporting leadership.
salary: $70,000 - $75,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
- Organizing and maintaining the executive’s calendar.
- Scheduling meetings, appointments, and travel arrangements.
- Coordinating internal and external events, including conferences, meetings, and presentations.
- Managing and screening incoming calls, emails, and correspondence.
- Drafting, proofreading, and editing documents, emails, and reports.
- Acting as a liaison between the executive and internal/external stakeholders.
- Arranging travel itineraries, accommodations, and transportation.
- Preparing travel documentation, itineraries, and expense reports.
- Ensuring all logistics are in place for trips, including meeting schedules and locations.
- Organizing meetings, conferences, and events, including catering, venue booking, and equipment setup.
- Preparing meeting agendas, taking minutes, and following up on action items.
- Handling all logistics related to the executive’s meetings or corporate events.
- Maintaining and organizing files and records, both physical and digital.
- Managing confidential information with discretion and professionalism.
- Ensuring that important documents and reports are prepared and submitted on time.
- Handling expense reports and reimbursements.
- Assisting in procurement and managing office supplies.
- Preparing reports on project status for the executive.Conducting research and providing data or information for decision-making.
Skills
- Executive
- Creating Presentations (2 years of experience is required)
- Multi-tasking
- Web Conferencing
- Written Communication
- Microsoft Office
- Organizational Skills
- Interpersonal Skills
- Handling Confidential Information
- Constant Contact
- Scheduling
- Phones
- SCREENING
- Maintaining Calendars
- Prioritizing
- Working Independently
- Decision Making
- Answering Phones
Qualifications
- Years of experience: 4 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
