executive assistant.

We are seeking a highly organized and detail-oriented Temporary Executive Assistant to provide high-level administrative support to the Division President, Executive Vice President, and Vice President of Finance. The ideal candidate will excel in calendar management, expense reporting, and executive support, ensuring seamless day-to-day operations. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

salary: $30 - $31.25 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

In this position you will be responsible for:

Key Responsibilities:

• Efficiently manage complex calendars in Microsoft Outlook, scheduling meetings across multiple time zones.
  
  
• Prioritize and coordinate internal and external meetings, ensuring alignment with business needs.
  
  
• Arrange conference calls, video meetings, and in-person engagements, including logistics and materials.
  
  
• Anticipate scheduling conflicts and proactively resolve them.
  
  
• Process and reconcile expense reports in Concur, ensuring compliance with company policies.
  
  
• Track expenses and receipts for timely submission and reimbursement.
  
  
• Handle invoice processing and vendor payments as needed.
  
  
• Act as the primary point of contact for executives, screening calls and emails professionally.
  
  
• Prepare, edit, and format documents, reports, and presentations.
  
  
• Manage sensitive and confidential information with discretion.
  
  
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
  
  
• Assist in preparing materials for leadership meetings, including agendas and minutes.
  
  
• Support special projects and ad hoc administrative tasks as assigned.
  
  
• Maintain organized records, filing systems, and contact lists.
  
  
• Assist in event planning and execution for leadership meetings, offsites, and company functions.
  
  

Skills

Organizational Skills

Calendar Management (3 years of experience is required)

Scheduling

Concur

Qualifications

Years of experience: 5 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.