We are seeking an Accounts Payable Specialist to join a construction office in Delray Beach, FL. This position will focus on managing day-to-day AP functions including invoice entry, PO matching, vendor communication, and supporting the accounting team with job cost tracking and compliance.
This role involves handling a high volume of invoices and working closely with project managers, vendors, and other internal departments. Experience in construction, field services, or job-based accounting is helpful, but not required.
Responsibilities:
- Enter and code invoices for materials, subcontractors, and services
- Match purchase orders, delivery slips, and invoices (3-way matching)
- Reconcile vendor statements and investigate discrepancies
- Maintain accurate documentation including W-9s, COIs, and other compliance items
- Process check runs, ACH payments, and credit card reconciliations
- Assist with job cost allocations and GL coding
- Collaborate with internal teams to confirm invoice details and resolve questions
- Support month-end processes and documentation
- Sage 300 Construction (Timberline), Viewpoint Vista, or similar accounting platforms
- QuickBooks and Excel (basic to intermediate functions like vlookups)
- Construction, service trades, or supply chain background
- Familiarity with lien releases, subcontractor compliance, and NTOs
- Communication and follow-up skills
- Comfortable working in a fast-paced environment and managing multiple priorities
salary: $27 - $28 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
We’re looking for an Accounts Payable Specialist to join a friendly, team-oriented construction office in Delray Beach. In this role, you’ll help manage the full AP cycle, including reviewing and processing invoices, performing 3-way matches, and ensuring payments go out accurately and on time. You’ll also work closely with vendors and project managers to resolve any discrepancies and keep communication clear and professional.
Day-to-day tasks include entering invoices into Sage or Vista (experience with either is helpful but not required), reconciling vendor statements, helping track job costs, and organizing supporting documents like W-9s and Certificates of Insurance. You’ll assist with weekly check runs, credit card reconciliations, and general support for month-end tasks.
The environment is structured but supportive — the team is collaborative and eager to help new hires get comfortable. If you enjoy working behind the scenes to keep financial operations running smoothly, and have some prior construction or job-cost accounting experience, we’d love to hear from you. This is a great opportunity to grow in a stable, well-established company that values your contribution.
Skills
Qualifications
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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
