operations office manager.

Operational Office Manager Tampa, FL 33634 

Are you the go-to person who keeps everything running like clockwork? We’re looking for a proactive, detail-driven Operational Office Manager to be the backbone of our busy office and field operations.

What You’ll Do: You’ll be the central hub of communication, coordination, and organization. From managing supplies and vendor relationships to handling payroll data and shipping logistics — you’ll keep our office and shop flowing smoothly. Key responsibilities include:

• Answering calls, organizing supplies, maintaining tidy office spaces
  
  
• Coordinating with service vendors (printers, AC, plumbing, etc.)
  
  
• Handling mail, shipping/postage, document filing & offsite storage
  
  
• Arranging catering for events and booking travel for field staff
  
  
• Assisting with payroll data entry, inventory, and invoicing
  
  
• Creating and tracking POs for consumables and deliveries
  
  
• Ensuring accurate handling of shop parts and measurement documentation
  
  
• Supporting job scheduling, DOT compliance, and travel budgeting
  
  
• Communicating job details to field teams and helping accounting with reports
  
  
• Preparing estimates, invoices, and expense documentation for shop and field work
  
  

What You Bring:

• Exceptional organizational skills and attention to detail
  
  
• Great communication and multitasking abilities
  
  
• Experience managing vendors, logistics, and office operations
  
  
• Comfortable juggling multiple systems and tasks with accuracy
  
  
• A team-first attitude with a great sense of ownership
  
  

Why Join Us? We’re a tight-knit team that values efficiency, clear communication, and a can-do mindset. If you thrive in a dynamic environment and love being the person everyone counts on, this is your role.

Apply today and help us keep everything running like a well-oiled machine!



salary: $60,000 - $72,000 per year
shift: First
work hours: 8 AM - 4:30 PM
education: Associate

Responsibilities

• Handle calls, order/manage supplies, keep office areas tidy, and coordinate with vendors (printer, AC, plumbing)
• Sort/distribute mail, file documents, assist with shipping/postage, and arrange lunches for events
• Collect and input payroll data, assist with projects, and manage offsite document storage
• Create and track purchase orders for shop consumables, manage deliveries, and maintain records
• Assist with shipping, inventory, and invoicing of shop parts
• Type measurement sheets and ensure accurate part handling
• Arrange travel (flights, hotels, rental cars), manage expenses, and format service reports
• Communicate job details to field staff and assist accounting with travel budgets
• Coordinate field jobs, liaise with customers and vendors, manage job documentation, and ensure DOT compliance
• Create/approve labor estimates, invoices, and expense reports for field and shop work

The essential functions of this role include:

working in a smoke free environment

Skills

Microsoft Office (3 years of experience is required)

Business operations (2 years of experience is required)

Preparing Agendas (2 years of experience is required)

Office Management (2 years of experience is required)

Staff Management (2 years of experience is required)

Vendor Management (1 year of experience is required)

Bookkeeping (2 years of experience is preferred)

Payroll Processing (1 year of experience is required)

Expense Reporting (1 year of experience is required)

Purchase Orders (1 year of experience is required)

Invoicing (1 year of experience is required)

Administrative Duties (3 years of experience is required)

Materials Management

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.