Job Description:
The Administrative Assistant will prepare reports & related correspondence in accordance with the Commanders' Support Staff Execution, Organization, and Responsibilities and USAF/USSF regulations and aid the Government in organizing conferences and events.
Desired Start 01/06/25
location: Vandenberg Space Force Base, California
job type: Permanent
salary: $80,000 - 90,000 per year
work hours: 9am to 5pm
education: Bachelors
responsibilities:
Administrative Assistance Support Responsibilities Include:
- Prepare reports & related correspondence in accordance with the Commanders' Support Staff Execution, Organization, and Responsibilities and USAF/USSF regulations.
- Organize conferences and event (remote or onsite), up to 20 conferences/events annually.
- Analyze special projects and action times to provide administrative support to staff.
- Review materials submitted for projects is related and procedures are met.
- Assist in the creation of new administrative policies and procedures for the unit up to 4 times annually.
- The contractor shall review action papers and all documentation for style, composition, and grammar accuracy. Make recommendations and/or corrections based on content, accuracy, grammar.
- Research office automation tools, read vendor manuals and applies techniques to developing new approaches pertaining to administrative practices and clerical procedures for processing and routing of correspondence.
- Act as the unit's SharePoint administrator; manages unit's knowledge management requirements.
- Manage collaboration and workflow/tasking software/processes and worksheets.
- Manage calendars, meetings, read ahead material; attendees for up to five assigned leaders daily.
- Assist government staff in preparing memorandums and all other unit level correspondence.
- Reviewing action papers and all documentation for style, composition, and grammar accuracy; making recommendations and/or corrections based on content, accuracy, grammar
- Will leverage Department of the Air Force Guidance Memorandum to AFH 33-337, The Tongue and Quill for guidance on reporting reports and correspondence.
- Assist the government in preparing travel orders for DEL 6 leadership personnel
- Up to 25% overnight travel (3-4 days at a time to Colorado Springs, CO)
- Full time on-site, Vandenberg SFB, CA
- Bachelor's Degree
- 5-7 Years' Experience in an Administrative Assistant role
- Must hold an active SECRET clearance
- All candidates will be subject to a US Federal Government background investigation and must favorably pass a drug screen
- Ability to excel without supervision
- Working knowledge of SharePoint
- Excellent organizational, interpersonal and judgment skills
- Excellent oral and written communication skills
- Proficient with the Microsoft Office Suite (Word, PP, Excel, Outlook)
qualifications:
- Experience level: Experienced
- Minimum 5 years of experience
- Education: Bachelors (required)
skills:
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
