Our client is a well-known multinational food and snacks manufacturer and they are looking for a high level Executive Assistant to join their team on a 12 month contract-to-hire opportunity. The Executive Assistant will be brought on to efficiently manage and coordinate calendars for C-level executives, ensuring all meetings, appointments, and commitments are properly scheduled and prioritized. You will also be responsible for planning, organizing, and coordinating events such as company meetings, workshops, conferences, and executive off-sites. This also includes booking and arranging travel including hotels, transportation, and itineraries for C-level staff. Within this role, you will handle confidential and sensitive information with discretion and provide day-to-day administrative support, including drafting and editing documents, presentations, and reports. This is an exciting opportunity for a dedicated Executive Assistant looking for their next challenge! Are you the next Executive Assistant for this global company? Reach out today with your updated resume for immediate consideration!
location: Mc Lean, Virginia
job type: Contract
salary: $50 - 60 per hour
work hours: 8am to 5pm
education: Bachelors
responsibilities:
- Calendar Management:
- Efficiently manage and coordinate calendars for C-level executives, ensuring all meetings, appointments, and commitments are properly scheduled and prioritized.
- Proactively handle any schedule changes and provide reminders to executives regarding upcoming events.
- Event Planning & Coordination:
- Plan, organize, and coordinate events such as company meetings, workshops, conferences, and executive off-sites.
- Book and arrange travel, including hotels, transportation, and itineraries for C-level staff.
- Coordinate meeting logistics, including securing meeting rooms, managing audio/visual needs, and ensuring all necessary materials are available.
- Communication & Liaison:
- Serve as a liaison between the C-level executives and other teams, clients, or stakeholders, ensuring smooth communication and fostering positive relationships.
- Handle confidential and sensitive information with discretion.
- Administrative Support:
- Provide day-to-day administrative support, including drafting and editing documents, presentations, and reports.
- Assist with personal tasks for the executives as needed, maintaining a high level of professionalism and confidentiality.
- Task Management & Prioritization:
- Anticipate the needs of executives and proactively assist with the management of tasks and priorities to ensure deadlines are met and workflow runs smoothly.
- Assist in managing internal and external communications on behalf of the executives.
qualifications:
- 10+ years Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Strong organizational and multitasking abilities, with an ability to work under pressure and meet deadlines.
- Excellent communication skills, both written and verbal, with a high degree of professionalism.
- Strong attention to detail and the ability to prioritize tasks effectively.
- Experience in event planning and coordination, including booking travel, accommodations, and meeting arrangements.
- Ability to manage complex calendars and schedules for multiple executives.
- High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with remote collaboration tools (Zoom, Slack, etc.).
- Ability to work independently and remotely, with a strong sense of accountability and reliability.
- Experience in the Consumer/Retail industry is a plus.
skills:
- Experience in event planning and coordination, including booking travel, accommodations, and meeting arrangements.
- Ability to manage complex calendars and schedules for multiple executives.
- High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with remote collaboration tools (Zoom, Slack, etc.).
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
