We are seeking an administrative assistant to join our team and support by creating, managing, and maintaining meetings and calendar. As an administrative assistant, you will be responsible for coordinating meetings, responding to requests, resolving scheduling conflicts, and providing exceptional customer service to our managers and clients. If you have a proven track record of exceeding expectations, are an excellent problem-solver, and enjoy multitasking, we want you to apply for this exciting opportunity today!
Title: Support Coordinator
Location: 100% remote
Duration: Long term open ended contract w2 (2+ years)
Shift: M-F 8 am-5 pm PST (This is 9 AM-6 pm MST/10 AM-7 PM CST/11 am-8 pm EST)
location: Irvine, California
job type: Contract
salary: $22 - 24 per hour
work hours: 8am to 5pm
education: High School
responsibilities:
- Support between 5-8 senior managers/scheduling 70-100 interview set ups combined weekly
- Create, manage, and maintain meetings/calendar to include: 1:1's, Team Meetings, External Vendor or Firm meetings Annual meetings, Daily Standups, Lunch meetings, Milestone/anniversary meetings, Interviews, and Project meetings
- Respond to meeting requests
- Sending/Responding to meeting polls
- Coordinate Reserving rooms, on-site food and beverages or other in person requests.
- Handle and resolve scheduling conflicts with meeting participants offering proactive recommendations
- Processing external visitor requests
- Coordinate visitor arrivals
- Processing expense and travel related activities
- Maintain exceptional interpersonal, written, and verbal communication with managers and client admin
- Conduct all business in a professional and ethical manner
- Any other additional ad-hoc scheduling, expense or traveling support as needed and when required
qualifications:
- Must have reliable internet connection
- Quiet room to work from
- Organizational, Communication, Prioritization, Multitasking, Time-management, Attention-to-detail, Problem-solving, Business Etiquette, Adaptability, Reliability, Confidentiality, Technology-literacy.
- Strong white glove C-suite customer service skills and ability to interact with all levels of management and staff.
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize effectively
- Strong time management skills
- Experience in a corporate environment supporting senior level managers
- Strong work ethic and ability to maintain confidentiality
- Ability to work independently and as part of a team
skills:
- Experience with Outlook 365 and calendar management
- Experience with Concur or similar expense management software
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of travel booking and itinerary management
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
