administrative assistant

Are you an organized, detail-oriented individual with a passion for helping teams run smoothly? We are seeking an HR Administrative Support Specialist to join our clients team. In this key role, you will support our office operations and assist various departments with a variety of tasks that ensure the success of our day-to-day activities.  salary: $20 - $24 per hourshift: Firstwork hours: 7 AM - 4 PMeducation: High SchoolResponsibilities Oversee pre-hire activities to ensure all actions for employee onboarding are completed before the first day, including printing and reviewing new hire paperwork. Input employee data changes in SAP HR, including new hires, terminations, transfers, promotions, deductions, and personal information updates. Ensure all employee requests are processed and verified before payroll processing dates. Complete Form I-9 and manage E-Verify processing. Respond to employee inquiries regarding personal and pay-related information, such as deductions, federal tax withholding, and direct deposits. Enter a high volume of employee data into SAP. Verify data entries made by other department members, including new hire paperwork and employee data changes. Assist with daily and monthly report preparation. Support additional administrative tasks, including filing, document sorting and coding, and checking department voicemail. Assist with other assignments and special projects as needed. Skills Oral CommunicationHandling Confidential InformationProblem SolvingWorking IndependentlyPrioritizingDecision MakingWritten CommunicationAdministrative DutiesOrganizationOrganizational SkillsMicrosoft OfficeInterpersonal SkillsMulti-taskingConstant ContactHuman Resources (2 years of experience is required) Qualifications Years of experience: 2 yearsExperience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

Location: Daytona Beach, FL (Onsite)About Us: Join a dynamic and growing company committed to excellence and collaboration. We are looking for an Administrative Assistant to support senior-level executives and our Human Resources department, contributing to the smooth operation of our company. In this role, you’ll provide organizational, communication, and project management support, ensuring that our office functions efficiently and effectively.Position Overview: As the Administrative Assistant, you will represent executives and staff in a professional and positive manner, engaging with company leaders, employees, and external stakeholders. You will be a key support resource, ensuring all administrative processes run smoothly. This role offers a mix of coordination, communication, and leadership within a fast-paced environment.Qualifications: Education: Associate or Bachelor’s degree (or equivalent)Experience: 5-8 years supporting executive-level leadersSkills: Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)Familiarity with Zoom, Workday (or similar HRIS), Egencia (or similar corporate travel systems)Excellent organizational and project management abilitiesInterpersonal and communication skillsAbility to manage multiple tasks and prioritize effectivelyPositive attitude and enthusiasm for working with people Why Join Us? Growth-Oriented Environment: Be part of an exciting company in a growth phase, contributing to key projects and initiatives.Collaborative Culture: Work closely with executive teams, HR, and various departments in a collaborative and inclusive environment.Impact: Directly contribute to company success by providing essential administrative support. If you are organized, proactive, and enjoy working in a dynamic team setting, we would love to hear from you!salary: $28 - $29 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Communication Support: Draft and edit correspondence, presentations, and reports; manage internal and external communications.Event & Meeting Coordination: Schedule meetings, events, and travel; organize logistics and F&B arrangements.Calendar & Travel Management: Manage executives’ calendars and coordinate travel plans; reconcile travel expenses.Project Management: Assist with HR projects, including M&A integration and company-wide initiatives.People Management: Oversee mailroom and reception staff; support office and facilities operations.General Administrative Tasks: Perform office duties (e.g., photocopying, scanning), provide backup support for staff. Skills ExecutiveMulti-taskingCreating PresentationsWritten CommunicationSchedulingWorking IndependentlyAnswering PhonesHandling Confidential InformationOral Communication Qualifications Years of experience: 5 yearsExperience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

A Global Biotech/Pharma located in Cambridge, MA is seeking a Sr Executive Administrative Assistant to join their team! • Organizes administrative coordinators across the team organization to achieve common processes and platforms and develops coverage systems and team atmosphere • Manages specialty documents and correspondence, including letters, reports,emails, presentations, memos, faxes, etc. • Uses appropriate tools for required work including Microsoft Outlook, Word, Excel,and Power Point to track, analyze, document, and report data. • Reviews documents and proofreads work for grammar and spelling, accuracy,consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. • Arranges travel; completes expense reports in a timely manner. • Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools. • Interfaces and communicates with internal and external customers; directs people to the appropriate resources. • Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employee throughout the company. • Prepares documentation for payment of vendors, consultants, and suppliers; submitsdocumentation and enters request for payments into accounting system; approvestransactions; responds to inquiries from accounts payable and payees. Calendar Management, Travel Arrangements, Expense Reports, Concur, MS Teams, MS Office  salary: $50 - $55 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: AssociateResponsibilitiesOrganizes administrative coordinators across the organization to achieve common processes and platforms and develops coverage systems and team atmosphere • Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc. • Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data. • Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. • Arranges travel; completes expense reports in a timely manner. • Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools. • Interfaces and communicates with internal and external customers; directs people to the appropriate resources. • Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company. • Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees. • Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.The essential functions of this role include: working in a smoke free environment Skills Creating PresentationsCalendar ManagementMulti-taskingTravel ArrangementsMS OfficeMS TeamsConcurExpense ReportsWritten CommunicationPreparing AgendasScheduling MeetingsEditingOrganizationPrioritizing Qualifications Years of experience: 8 yearsExperience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.