administrative assistant

Join our dynamic manufacturing team on the westside of Jacksonville, FL, as a bilingual Receptionist/Accounts Payable Specialist! We are looking for a professional who thrives in a fast-paced environment and possesses excellent communication and organizational skills. If you are fluent in English and Spanish, detail-oriented, have experience with invoicing/billing and passionate about contributing to a growing organization, we want to hear from you!salary: $17 - $17.5 per hourshift: Firstwork hours: 8 AM - 5:30 PMeducation: High SchoolResponsibilities Receptionist Responsibilities: Greet customers and visitors with a professional and friendly demeanor. Process and handle incoming calls. Manage sorting, mailing invoices, and handling incoming mail. Utilize Microsoft Office effectively. Operate general office equipment such as calculators, copiers, and scanners. Demonstrate strong multitasking abilities. bilingual capabilities (English and Spanish) are advantageous. Exhibit excellent organizational, critical thinking, and problem-solving skills. Collaborate effectively with team members and uphold a strong work ethic. Accounts Payable Responsibilities: Sort, file, and process invoices for payment. Establish and maintain relationships with vendors and department heads regarding invoices and necessary documentation. Monitor expenses and maintain records for tax purposes. Reconcile invoices, compare purchase orders, prices, and payment terms. Verify expense reports and address any discrepancies in invoice items. Communicate with the accounts payable team and finance officers regarding workflow processes.SkillsAdministrative DutiesSecretary - Admin AssistAnswering PhonesQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

This randstad at work job gives you the power to choose the job you want and complete hiring documents right from your smartphone so you can start faster. Click apply to download or open the randstad at work app. Complete your profile and start locking in your next job. Already have the randstad at work app? Simply open the app to choose this or other available jobs and get started.job summary:As an Administrative Assistant, you will play a vital role in ensuring smooth office operations. You will be responsible for answering and directing incoming calls, assisting visitors, supporting our payroll and purchasing processes, and providing HR assistance. This role requires excellent multitasking abilities, communication skills, and a high level of professionalism. Key Responsibilities: Administrative Duties: Answering and directing calls on the main switchboard. Greeting and assisting visitors, vendors, and job applicants at the reception desk. Maintaining employee records and ensuring proper filing of documents. Payroll & Invoicing: Managing office supply inventory, including monthly janitorial orders. Handling petty cash and supporting plant management as needed. Generating and managing purchase orders through the Telnet system and maintaining vendor files. HR Support: Assisting the HR Manager with new hire onboarding, terminations, and additional HR-related tasks. Addressing employee questions related to payroll and other administrative issues. Reconciling attendance discrepancies and running daily and weekly payroll reports in ADP. Tracking and submitting hours for temporary employees and reconciling invoices to ensure accurate billing. Maintaining records of employee attendance, PTO, and tracking attendance for the points system. Generating employee evaluations and submitting any job description or pay rate changes to corporate.location: West Memphis, ARsalary: $17.5/hrwork hours: 8:30AM to 5:30PMskills:Spreadsheet proficiencyWritten communication skillsOrganizational skillsAdvanced computer skillsDetail orienteddress code:Shirts or t-shirts must have sleeves and be without any holes or rips. Pants without any holes or rips. No profane or suggestive texts and images. Closed toe and non slip footwear only. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

Our client is seeking an Administrative Assistant / Receptionist to be the face of their front office. As an integral part of their team, you will play a key role in ensuring smooth operations, supporting daily administrative tasks, and providing exceptional service to clients, visitors, and staff. If you are highly organized, have excellent communication skills, and thrive in a fast-paced environment, they want to hear from you!salary: $18 - $20 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesThe Administrative Assistant / Receptionist will be responsible for managing front desk operations, greeting visitors, clients, and vendors, and directing them to the appropriate departments. This role involves answering and routing incoming calls, taking messages, and providing assistance to both internal and external stakeholders. The individual will assist with general office tasks, such as filing, data entry, and maintaining organized records, while also managing scheduling, coordinating meetings, and preparing reports and presentations. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is essential, as the role requires creating documents, spreadsheets, and presentations. Additionally, the Administrative Assistant / Receptionist will use Canva to design marketing materials and visual content for internal communications and presentations. The position requires excellent customer service skills, the ability to handle correspondence, and a strong attention to detail, especially when supporting HR and Accounting departments with document processing and data entry. The role will also involve coordinating meetings and events, ensuring smooth operations, and maintaining confidentiality with sensitive information.The essential functions of this role include:working up to 5 hrs of overtime per weekSkillsAdministrative DutiesAnswering PhonesOral CommunicationHandling Confidential InformationProblem SolvingScheduling AppointmentsPreparing AgendasMulti-taskingClerical WorkMicrosoft OfficeQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.