administrative secretary

Our client in Miami  is seeking an experienced and professional Office Coordinator to serve as a key figure in the day-to-day operations of their Brickell office, elevating the level of executive support as a trusted advisor and ambassador of their organization. This role requires a proactive, detail-oriented individual who thrives in a dynamic environment and brings a high degree of professionalism, confidentiality, and flexibility. As the first point of contact for visitors and employees, the Office Coordinator will provide a welcoming atmosphere while managing front desk responsibilities, coordinating meetings, and ensuring smooth office operations. This is an in-office role based in their Miami office, with hours from 8:30 AM to 5:00 PM Monday to Thursday, and 8:30 AM to 4:00 PM on Fridays. Apply today and email resumes to lauren.izzo@randstadusa.comsalary: $75,000 - $90,000 per yearshift: Firstwork hours: 8:30 AM - 5 PMeducation: BachelorsResponsibilities Serve as the face of our Miami firm, embodying company's values and providing a welcoming and professional first impression for all guests and employees. Coordinate logistics for internal and external meetings, including scheduling, preparing the boardroom, managing the boardroom calendar, and coordinating catering requests to ensure seamless execution. Efficiently managing incoming calls, ensuring they are directed to the appropriate staff members. Oversee the timely and accurate distribution of incoming and outgoing mail and deliveries, maintaining a high level of organization and efficiency. Maintain office and kitchen inventory, ensuring all supplies are well-stocked and organized to support daily operations. Liaise with building Property Management to promptly address and oversee repairs and maintenance, ensuring a well-maintained office environment. Organize and coordinate office operations, proactively addressing any pertinent issues and reporting to the Director of Internal Operations. Support HR and IT with onboarding new employees, ensuring a smooth and professional transition into the organization. Assist with the coordination and execution of in-office events, ensuring all details are meticulously managed to reflect company standards. SkillsMicrosoft OfficeMaintaining CalendarsScheduling AppointmentsHandling Confidential InformationOffice ManagementQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

Randstad is Hiring in Palatka Fl for an Office Assistant! This is a full time temp to hire position! We are looking for someone with a bubbly, positive attitude to join our team of office workers! Must be able to provide office support, help with meeting organization and provide general customer support! Interested? Apply here emal jake.herbert@randstadusa.com or call 904-823-2102salary: $17 - $18 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: High SchoolResponsibilities General administration duties: Providing support for staff and the organization, including billing, invoicing, and project management Meeting organization: Scheduling meetings, booking rooms, and taking meeting minutes  Budgeting and supplies management: Tracking expenses, creating financial reports, and ordering office supplies  Office maintenance: Ensuring that office systems and software are maintained  Administrative support: Providing clerical, secretarial, and data entry support to staff  Managing correspondence: Handling phone calls, emails, letters, and packages  Human resources support: Updating employee records, processing leave requests, and responding to staff inquiries  SkillsSecretary - Admin AssistQualificationsYears of experience: 1 yearExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

Our client is looking for a personable, self-sufficient and detail oriented Executive/Administrative Assistant with 2+ years of executive assistant, administrative assistant, and/or project management experience in a fast paced team environment. This is a temporary to permanent, hybrid opportunity located in DC. If this sounds like a fit for you, please apply here.salary: $24 - $28 per hourshift: Firstwork hours: 9 AM - 5 PMeducation: BachelorsResponsibilities Key liaison to and responsible for providing the EVP and SVP with administrative, logistical and project management support to ensure smooth operation of a fast-paced, mission-driven organization.  Conduct various duties for both executives, including complex calendar management, travel plans, expense reports, processing invoices, etc.  Manage speaking and meeting engagements for both executives and trip folios, including coordination of prep calls, gathering talking points and briefing documents from internal colleagues and coordinating logistics with external contacts.   Serve as an administrative liaison to Board of Directors, Executive Board, Finance Committee, and Nominating and Membership Committee.  Prepare and oversee the CEO, EVP and National Chair’s schedule for the association’s annual trade show, board meetings and other key events, in partnership with the office of the president. Ensure CEO and other leadership team members are prepared for meetings and other interactions at industry events.  Manage industry engagement calendar with events, meetings , and initiatives along with key industry events and gatherings. Ensure internal calendars are consistent and align with external, member-facing industry events webpage.  SkillsHandling Confidential InformationWritten CommunicationOral CommunicationGoogle for Business SuiteWeb ConferencingMaintaining CalendarsSchedulingProblem SolvingQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.