administrative secretary

We are looking for an experienced Executive Assistant to join our team and provide comprehensive support to our Senior Leadership. In this dynamic role, you’ll manage complex calendars, coordinate international and domestic travel, handle expense reports, and ensure seamless communication within the organization. You will serve as a gatekeeper for meetings and requests, assist with global meeting logistics, and be the key point of contact for visa applications for senior leaders. Your responsibilities will also include supporting executive event management, interfacing with leadership and high-profile stakeholders, and managing multiple priorities in a fast-paced environment. THIS IS A ONE YEAR CONTRACT ASSIGNMENT WITH THE POSSIBLITY OF AN EXTENSION, OR CONVERT TO PERM BASED ON PERFORMANCE AND BUSINESS NEEDS.  PAY: $30 per hour - paid weekly (W2)   What You’ll Need: Bachelor’s degree preferred or equivalent work experience. Minimum of 8 years of executive-level administrative experience, ideally within a large, matrixed organization. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, SharePoint). solid communication, organization, and analytical skills. Ability to manage confidential information and interact with senior management. A high degree of independence, motivation, and adaptability in a fast-paced environment. If you're looking to make an impact in a purpose-driven company and are ready to take your career to the next level, apply today! INTERESTED IN LEARNING MORE? APPLY NOW! FOR MORE IMMEDIATE CONSIDERATION, email a current resume to iris.levy@randstadusa.com TXT: Your NAME and EA to 954-308-6735salary: $29 - $30 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorsResponsibilities•    Provide expense report support to Senior Leaders by locating, organizing and processing all travel expenses using appropriate system. •    Heavy calendar management with independent decision planning based on priorities which requires forward thinking and strategizing all with the ability to anticipate events and resolving issues as they arise. •    Act as gatekeeper for any requests, calls, or meetings both internally and externally. •    Process & update purchase order requests for multiple groups in the unit/segment •    Complete paperwork, business invitation letters, and applications to obtain Visas for LT and Sr. Leaders. Point of Contact for Visa applications for LT and senior leaders. Expert knowledge and advice for visa processing. •    Plan and coordinate internal meeting logistics, video & audio (Skype/ Microsoft Teams) conferences, meeting rooms, catering, and guest arrival arrangements. •    Global meeting planning; experience with global time zone planning. •    External meeting planning to include hotel blocks, group transportation, property search, costs, meeting invites, etc. •    Plan, arrange & execute complex domestic and international travel – arrange flights, hotels & transfers. •    Build working relationships with core team members and peers. Interfacing with leadership, internal staff, clients, key stakeholders, high-profile individuals, and important personal contacts.SkillsSecretary - Admin Assist (8 years of experience is required)Microsoft OfficeAdministrative Duties (8 years of experience is required)QualificationsYears of experience: 8 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

A Global Biotech/Pharma located in Cambridge, MA is seeking an Executive Administrative Assistant to joint their team! OBJECTIVES: • Performs administrative duties and office support activities for a team or department. ACCOUNTABILITIES: • Calendar management – proactively resolve meeting conflicts and scheduling Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc using appropriate tools for required work including Microsoft Outlook, Word, Excel and Power Point to track, document and report data. • Reviews documents and proofreads for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. • Arranges travel for the team or department; completes expense reports in a timely manner. • Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools. • Interfaces and communicates with internal and external customers; directs people to the appropriate resources. • Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor. • Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities.  salary: $43 - $45 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: AssociateResponsibilitiesOBJECTIVES: • Performs administrative duties and office support activities for a team or department. ACCOUNTABILITIES: • Calendar management – proactively resolve meeting conflicts and scheduling Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc using appropriate tools for required work including Microsoft Outlook, Word, Excel and Power Point to track, document and report data. • Reviews documents and proofreads for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. • Arranges travel for the team or department; completes expense reports in a timely manner. • Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools. • Interfaces and communicates with internal and external customers; directs people to the appropriate resources. • Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor. • Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities.  The essential functions of this role include: working in a smoke free environment Skills MS TeamsMS OutlookMS OfficeConcurCreating PresentationsMaintaining CalendarsPreparing AgendasTravel ArrangementsHandling Confidential InformationDecision MakingMicrosoft OfficeProblem SolvingWeb ConferencingWritten CommunicationOrganizationMulti-tasking Qualifications Years of experience: 5 yearsExperience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

job summary: FLEXIBLE PART TIME ROLE! SET YOUR OWN SCHEDULE! Engineering client has an IMMEDIATE NEED for an Office Assistant for a Contract to Hire position in Newton MA. You need 2-7 years of experience as an Office Assistant, Department Assistant, Receptionist or Administrative Assistant. Experience doing this for any type of engineering or construction company would be considered a plus. Local candidates only. 20 HOURS PER WEEK! selected candidate will be able to set schedule of 20 hours per week, chosing any schedule during working hours M-F.   location: Newton Center, Massachusetts job type: Contract salary: $23 - 25 per hour work hours: 8am to 12pm education: High School   responsibilities: You will provide administrative support to a small department of engineering, construction & project management employeesProvide general administrative support for company projects.Organize and maintain project files, filing system and project communicationsProvide data entry for projectsRecord minutes from Project Manager/team meetingsProvide some construction document and project controls (RFIs, submittals, etc)Collect and distribute client bills and invoicesMaintain the department seating chart, type memos, correspondence, reports, and other documentsCoordinate travel arrangements and any other internal services for various project needsAssist with the processing of expense reportsReserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanupSetup and monitor training and assist with applications/licensing   qualifications: Experience level: ExperiencedMinimum 2 years of experienceEducation: High School  skills: Office AssistantProject AssistantDepartment AssistantAdmin AssistantProject AdministratorConstruction CoordinatorAdministrative Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility). This posting is open for thirty (30) days. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.