executive assistant

We are seeking a highly organized and detail-oriented Facilities and Space Management Coordinator to support the day-to-day operations of our office environment. This role is critical in ensuring a seamless workplace experience through the coordination of space planning, employee moves, equipment management, and facility upkeep. The ideal candidate will oversee floor maintenance, track space availability, manage new hire setups, and facilitate hardware and software requests. Additionally, they will conduct building audits to ensure the accuracy of employee locations and room configurations, maintaining an up-to-date space database. If you thrive in a fast-paced environment and enjoy creating efficient and well-managed workspaces, we’d love to hear from you.salary: $30.92 - $30.93 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities- Management of floor maintenance including oversight of equipment, signage, confidential bins, etc. - Tracking of space availability including offices, workstations, hotel seats and conference rooms - Coordination of staff moves and departmental restacks - New hire setup including assignment of new seating, equipment, account access, etc. - Managing requests for hardware, software, market data and voice - Perform building audits to verify that employee locations and room configurations are correct and update space database with relevant informationSkillsMicrosoft OfficeScheduling AppointmentsMaintaining CalendarsWeb ConferencingCreating PresentationsWritten CommunicationHandling Confidential InformationOffice SupportAnswering PhonesPrioritizingOrganizationQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Do you have an executive administrative background and have you supported C-Level Executives? Our client in Concord, NH is a reputable company in the educational industry and they are looking for someone who can be structured, but still be able to drop everything to handle a more critical task. This role will provide administrative support to the senior management team, including being a backup to their President and CEO. If you have 1-3 years of experience working in a similar role supporting multiple senior-level managers and are a self-motivated problem solver, then please apply today!  Location - Concord, NH - role is 100% on-site  Position Duration - TEMP TO HIRE AND PERMANENT - Client is open to both  Pay Rate - $28.25/hr to $31.25/hr  Hours - 8:00am - 5:00pm - some flexibility could be granted if needed Benefits - Medical, Dental, Vision, 403(b) with company match, Life Insurance, Health Savings Account, Flexible Spending Account, Paid Time Off, including Holiday and Volunteer Time, Tuition Reimbursement, 529 Education Savings Plan Contribution, Child Care Assistance, and Professional Development. If you are interested in this role and has what it takes to support senior management, please call me today at 603-262-3197 and email me your resume - Georgia.Demers@Randstadusa.comsalary: $60,008 - $65,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesAdministrative support duties - Will primarily act as a support to the Senior Management team: Appointment scheduling Meeting coordination Calendar management Project and communications support Will provide back-up administrative support to the President & CEO, assisting with coordinating special meetings, events and conferences and assisting with travel needs Primary back-up to the Reception & Guest Services, including reception and switchboard coverage, visitor management, and on-site conference center needsSkillsScheduling Appointmentsmeeting coordinationcalendar managementproject supporttravel arrangements c-level executivessupport senior managersOrganizational SkillsHandling Confidential InformationAnswering PhonesMaintaining CalendarsOrganizationWorking IndependentlyPreparing AgendasMicrosoft Office SuiteQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Are you an exceptionally organized, proactive, and discreet executive assistant with a proven track record of supporting senior leadership? A prestigious university with a vibrant campus office in Coral Gables, FL, is seeking a highly experienced and dedicated Senior Executive Assistant to provide comprehensive support to our new CEO. This is a pivotal role for an individual who thrives in a dynamic environment and is committed to anticipating the needs of an executive before they arise. If you possess a keen eye for detail, an unparalleled work ethic, and the ability to manage complex schedules and communications with utmost professionalism, we encourage you to apply.salary: $100,000 - $110,000 per yearshift: Firstwork hours: 8 AM - 6 PMeducation: No Degree RequiredResponsibilitiesThe Senior Executive Assistant will provide comprehensive, high-level administrative and strategic support to the CEO, ensuring efficient and effective operation of the executive office. This role requires exceptional organizational skills, proactive anticipation of needs, and the ability to thrive in a dynamic, fast-paced environment.  Calendar & Communication: Manage CEO's complex calendar, prioritize communications, and act as primary contact. Proactive Travel: Research, plan, and book detailed domestic/international travel proactively, anticipating needs. Meeting Support: Prepare agendas, materials; take minutes and track action items. Document Management: Draft, edit, and organize confidential correspondence, reports, and presentations. Financial Administration: Process expenses and invoices accurately. Office Management: Maintain an organized executive office and handle sensitive files. Project Coordination: Assist with special projects and conduct research. Professionalism & Discretion: Exercise high-level discretion, confidentiality, and a composed demeanor in all interactions. Adaptability: Manage competing priorities and demanding situations effectively. Flexibility in schedule is a must. The essential functions of this role include:working weekendsSkillsMulti-taskingWritten CommunicationProblem SolvingSchedulingOrganizationWorking IndependentlyMaintaining CalendarsScheduling AppointmentsOral CommunicationOrganizational SkillsDecision MakingQualificationsYears of experience: 7 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.