executive assistant

We are looking for a proactive, resilient Executive Assistant to support the President/CEO of a dynamic, foward-thinking, non-profit organization. This role requires a highly organized, adaptable individual who thrives in a fast-paced environment, comfortable with on-call availability to address the executive's needs. The successful candidate will handle various traditional EA responsibilities, including complex scheduling, travel arrangements, and executive support, while also managing event planning for educational and corporate events. In addition, the EA will create and deliver professional PowerPoint presentations, supporting executive communication and stakeholder engagement.Qualifications: Bachelor’s degree in Business, Communications, or a related field is preferred.Minimum of 5 years’ experience supporting C-suite executives, ideally within the education or nonprofit sector.Expertise in PowerPoint and the Microsoft Office Suite, with proficiency in Google Workspace and project/event management tools.Exceptional organization, with attention to detail and confidentiality.strong written and verbal communication skills.Flexibility to support on-call demands - Be available to address urgent matters and support the President/CEO outside of traditional business hours, demonstrating flexibility and a willingness to adapt as needed. Key Attributes: Resilient and Thick-Skinned: Maintains professionalism and composure in high-pressure situations.Proactive and Detail-Oriented: Anticipates executive needs, identifies solutions, and addresses issues proactively.Discretion and Integrity: trustworthy, respecting the confidentiality of sensitive information.Professional Communication and Presentation Skills: Comfortable drafting correspondence and creating polished presentations for diverse audiences.Organization and Time Management Skills: given the demands of managing schedules, meetings, and priorities. Emotional Intelligence and Empathy: This helps manage relationships, understand others’ needs, and provide support with a high degree of tact, diplomacy, and empathyCustomer-Service Mindset: Demonstrates a warm, approachable demeanor, especially with educational stakeholders. This role is ideal for a motivated, confident Executive Assistant who is passionate about supporting executive leadership within an educational organization and possesses the stamina and enthusiasm to thrive in a demanding, fast-paced environment.salary: $70,000 - $80,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorsResponsibilitiesExecutive Support Provide comprehensive administrative support to the President/CEO, including managing a very active calendar, scheduling meetings, and coordinating travel arrangements.Proactively manage and optimize the executive’s schedule, prioritizing meeting requests, resolving conflicts, and adapting to dynamic changes to maximize efficiency.Ensure the President/CEO is fully prepared for all appointments, maintaining flexibility to accommodate last-minute adjustments. Communication and Stakeholder Liaison Act as a key liaison between the President and stakeholders, maintaining strict confidentiality.Serve as a professional representative, screening calls, managing email correspondence, and handling inquiries with clarity, tact, and discretion.Draft, proofread, and manage emails, letters, and other communications on behalf of the executive to ensure clear and accurate messaging. Document Preparation and Presentations Prepare briefing materials, draft executive communications, and assist in developing reports, presentations, and essential documents.Create PowerPoint presentations to support executive messaging, enhance stakeholder engagement, and communicate key initiatives. Event Planning and Management Lead the planning, logistics, and execution of both internal and external events, such as board meetings, workshops, and company functions.Handle vendor relations, site selection, budgeting, event scheduling, and manage event staff. The essential functions of this role include: working in a smoke free environmentworking weekends Skills Creating Presentations (5 years of experience is required)Powerpoint (5 years of experience is required)Administrative Duties (8 years of experience is required)Organizational SkillsInterpersonal SkillsMicrosoft OfficeWritten CommunicationScheduling AppointmentsMaintaining Calendars (8 years of experience is required)PrioritizingTranscribing NotesWeb ConferencingExecutive PlansOral CommunicationMulti-taskingMICROSOFT OUTLOOK (5 years of experience is required) Qualifications Years of experience: 8 yearsExperience level: Executive Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

Join our dynamic manufacturing team on the westside of Jacksonville, FL, as a bilingual Receptionist/Accounts Payable Specialist! We are looking for a professional who thrives in a fast-paced environment and possesses excellent communication and organizational skills. If you are fluent in English and Spanish, detail-oriented, have experience with invoicing/billing and passionate about contributing to a growing organization, we want to hear from you!salary: $17 - $17.5 per hourshift: Firstwork hours: 8 AM - 5:30 PMeducation: High SchoolResponsibilities Receptionist Responsibilities: Greet customers and visitors with a professional and friendly demeanor. Process and handle incoming calls. Manage sorting, mailing invoices, and handling incoming mail. Utilize Microsoft Office effectively. Operate general office equipment such as calculators, copiers, and scanners. Demonstrate strong multitasking abilities. bilingual capabilities (English and Spanish) are advantageous. Exhibit excellent organizational, critical thinking, and problem-solving skills. Collaborate effectively with team members and uphold a strong work ethic. Accounts Payable Responsibilities: Sort, file, and process invoices for payment. Establish and maintain relationships with vendors and department heads regarding invoices and necessary documentation. Monitor expenses and maintain records for tax purposes. Reconcile invoices, compare purchase orders, prices, and payment terms. Verify expense reports and address any discrepancies in invoice items. Communicate with the accounts payable team and finance officers regarding workflow processes.SkillsAdministrative DutiesSecretary - Admin AssistAnswering PhonesQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

Our client is looking for a personable, self-sufficient and detail oriented Executive/Administrative Assistant with 2+ years of executive assistant, administrative assistant, and/or project management experience in a fast paced team environment. This is a temporary to permanent, hybrid opportunity located in DC. If this sounds like a fit for you, please apply here.salary: $24 - $28 per hourshift: Firstwork hours: 9 AM - 5 PMeducation: BachelorsResponsibilities Key liaison to and responsible for providing the EVP and SVP with administrative, logistical and project management support to ensure smooth operation of a fast-paced, mission-driven organization.  Conduct various duties for both executives, including complex calendar management, travel plans, expense reports, processing invoices, etc.  Manage speaking and meeting engagements for both executives and trip folios, including coordination of prep calls, gathering talking points and briefing documents from internal colleagues and coordinating logistics with external contacts.   Serve as an administrative liaison to Board of Directors, Executive Board, Finance Committee, and Nominating and Membership Committee.  Prepare and oversee the CEO, EVP and National Chair’s schedule for the association’s annual trade show, board meetings and other key events, in partnership with the office of the president. Ensure CEO and other leadership team members are prepared for meetings and other interactions at industry events.  Manage industry engagement calendar with events, meetings , and initiatives along with key industry events and gatherings. Ensure internal calendars are consistent and align with external, member-facing industry events webpage.  SkillsHandling Confidential InformationWritten CommunicationOral CommunicationGoogle for Business SuiteWeb ConferencingMaintaining CalendarsSchedulingProblem SolvingQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.