office manager

Our client in Miami  is seeking an experienced and professional Office Coordinator to serve as a key figure in the day-to-day operations of their Brickell office, elevating the level of executive support as a trusted advisor and ambassador of their organization. This role requires a proactive, detail-oriented individual who thrives in a dynamic environment and brings a high degree of professionalism, confidentiality, and flexibility. As the first point of contact for visitors and employees, the Office Coordinator will provide a welcoming atmosphere while managing front desk responsibilities, coordinating meetings, and ensuring smooth office operations. This is an in-office role based in their Miami office, with hours from 8:30 AM to 5:00 PM Monday to Thursday, and 8:30 AM to 4:00 PM on Fridays. Apply today and email resumes to lauren.izzo@randstadusa.comsalary: $75,000 - $90,000 per yearshift: Firstwork hours: 8:30 AM - 5 PMeducation: BachelorsResponsibilities Serve as the face of our Miami firm, embodying company's values and providing a welcoming and professional first impression for all guests and employees. Coordinate logistics for internal and external meetings, including scheduling, preparing the boardroom, managing the boardroom calendar, and coordinating catering requests to ensure seamless execution. Efficiently managing incoming calls, ensuring they are directed to the appropriate staff members. Oversee the timely and accurate distribution of incoming and outgoing mail and deliveries, maintaining a high level of organization and efficiency. Maintain office and kitchen inventory, ensuring all supplies are well-stocked and organized to support daily operations. Liaise with building Property Management to promptly address and oversee repairs and maintenance, ensuring a well-maintained office environment. Organize and coordinate office operations, proactively addressing any pertinent issues and reporting to the Director of Internal Operations. Support HR and IT with onboarding new employees, ensuring a smooth and professional transition into the organization. Assist with the coordination and execution of in-office events, ensuring all details are meticulously managed to reflect company standards. SkillsMicrosoft OfficeMaintaining CalendarsScheduling AppointmentsHandling Confidential InformationOffice ManagementQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

Join our dynamic manufacturing team on the westside of Jacksonville, FL, as a bilingual Receptionist/Accounts Payable Specialist! We are looking for a professional who thrives in a fast-paced environment and possesses excellent communication and organizational skills. If you are fluent in English and Spanish, detail-oriented, have experience with invoicing/billing and passionate about contributing to a growing organization, we want to hear from you!salary: $17 - $17.5 per hourshift: Firstwork hours: 8 AM - 5:30 PMeducation: High SchoolResponsibilities Receptionist Responsibilities: Greet customers and visitors with a professional and friendly demeanor. Process and handle incoming calls. Manage sorting, mailing invoices, and handling incoming mail. Utilize Microsoft Office effectively. Operate general office equipment such as calculators, copiers, and scanners. Demonstrate strong multitasking abilities. bilingual capabilities (English and Spanish) are advantageous. Exhibit excellent organizational, critical thinking, and problem-solving skills. Collaborate effectively with team members and uphold a strong work ethic. Accounts Payable Responsibilities: Sort, file, and process invoices for payment. Establish and maintain relationships with vendors and department heads regarding invoices and necessary documentation. Monitor expenses and maintain records for tax purposes. Reconcile invoices, compare purchase orders, prices, and payment terms. Verify expense reports and address any discrepancies in invoice items. Communicate with the accounts payable team and finance officers regarding workflow processes.SkillsAdministrative DutiesSecretary - Admin AssistAnswering PhonesQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.

This is an immediate opportunity either for contract to hire or direct hire depending on the talent.  Benefits include medical, dental and vision.  This is 100% on site in Concord, NC.  Dogs are on the premise for this smaller office staff of 4.   Client is seeking to interview immediately with start date goal of 11/4/24 or potentially beforehand. Due to quick start date, previous accounting and bookkeeping experience is required. salary: $26.44 - $33.65 per hourshift: Firstwork hours: 9 AM - 5 PMeducation: No Degree RequiredResponsibilitiesPrimary Responsibilities:  Record bills and pay vendors.  Create invoices and record deposits.  Bank Reconciliations  File monthly Sales Tax  Manage Accounts Receivable and Accounts Payable.  Process biweekly payroll with Paychex.  Record Journal Entries as required  Administer 401k  Administer Health Benefits Account  Annual Insurance audits  Monthly Account ReconciliationsSkillsBank ReconciliationsGeneral LedgerAccounts PayableAccounts ReceivableFinancial StatementsQuickBooks (3 years of experience is required)QualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).This posting is open for thirty (30) days.