office manager

We are seeking a highly organized and detail-oriented Facilities and Space Management Coordinator to support the day-to-day operations of our office environment. This role is critical in ensuring a seamless workplace experience through the coordination of space planning, employee moves, equipment management, and facility upkeep. The ideal candidate will oversee floor maintenance, track space availability, manage new hire setups, and facilitate hardware and software requests. Additionally, they will conduct building audits to ensure the accuracy of employee locations and room configurations, maintaining an up-to-date space database. If you thrive in a fast-paced environment and enjoy creating efficient and well-managed workspaces, we’d love to hear from you.salary: $30.92 - $30.93 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities- Management of floor maintenance including oversight of equipment, signage, confidential bins, etc. - Tracking of space availability including offices, workstations, hotel seats and conference rooms - Coordination of staff moves and departmental restacks - New hire setup including assignment of new seating, equipment, account access, etc. - Managing requests for hardware, software, market data and voice - Perform building audits to verify that employee locations and room configurations are correct and update space database with relevant informationSkillsMicrosoft OfficeScheduling AppointmentsMaintaining CalendarsWeb ConferencingCreating PresentationsWritten CommunicationHandling Confidential InformationOffice SupportAnswering PhonesPrioritizingOrganizationQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Randstad is working with a company in the member services/non-profit space in Downtown Boston to fill a position in Office Support. This role requires experience in office services, and being bilingual in English/Spanish. The ideal candidate will be highly reliable and open to a fully onsite position, Monday-Friday in Downtown Boston. This is an excellent opportunity for someone to join a diverse, mission-driven organization who wants a dynamic role that would not be just sitting at a desk. Qualifications: -1+ year of experience in office support/professional services -bilingual in English/Spanish -Experience with technology - MS Office Suite and general aptitude -Comfortable with standing, sitting, and moving around an officesalary: $18 - $21 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities-Provide support to office manager primarily with regards to general office administration and services -Interact with clients and visitors, answering questions, redirecting, or providing support and resources when needed (in both English and Spanish) -Provide coverage to receptionist over lunch and when needed -Support events - logistics, setup, materials -Process paperwork and expenses -Manage office inventory - ordering supplies and reviewing purchase orders -Assist in IT setup and onsite support -Manage incoming/outgoing mail -Provide general administrative/clerical support when needed - including but not limited to scanning, filing, organizing -Assist with financial data entry and reconciliations when requiredSkillsMicrosoft OfficeCreating PresentationsProblem SolvingSpanish (3 years of experience is required)Written CommunicationWorking IndependentlyAnswering PhonesOffice SupportInterpersonal SkillsVendor ManagementOrganizational SkillsOrganizationData EntryFinancial documentsMailroomQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Randstad is working with a company in the member services/non-profit space in Downtown Boston to fill a position in Office Support. This role requires experience in office services, and being bilingual in English/Spanish. The ideal candidate will be highly reliable and open to a fully onsite position, Monday-Friday in Downtown Boston. This is an excellent opportunity for someone to join a diverse, mission-driven organization who wants a dynamic role that would not be just sitting at a desk. Qualifications: -1+ year of experience in office support/professional services -bilingual in English/Spanish -Experience with technology - MS Office Suite and general aptitude -Comfortable with standing, sitting, and moving around an officesalary: $18 - $21 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities-Provide support to office manager primarily with regards to general office administration and services -Interact with clients and visitors, answering questions, redirecting, or providing support and resources when needed (in both English and Spanish) -Provide coverage to receptionist over lunch and when needed -Support events - logistics, setup, materials -Process paperwork and expenses -Manage office inventory - ordering supplies and reviewing purchase orders -Assist in IT setup and onsite support -Manage incoming/outgoing mail -Provide general administrative/clerical support when needed - including but not limited to scanning, filing, organizing -Assist with financial data entry and reconciliations when requiredSkillsMicrosoft OfficeHandling Confidential InformationOffice ManagementScheduling AppointmentsWorking IndependentlyOffice SupportWritten CommunicationMicrosoft Office PowerPointAnswering PhonesFront DeskInterpersonal SkillsSchedulingMulti-taskingProblem SolvingIT supportMailroomSpanish (3 years of experience is required)QualificationsYears of experience: 3 yearsExperience level: Entry LevelRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.