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Ready to build something great—without ever swinging a hammer? We’re looking for a Construction Administrative Assistant who thrives on keeping projects organized, timelines tight, and communication flowing. In this key role, you'll be the operational glue behind the scenes—ensuring every project runs smoothly by managing vital administrative tasks and acting as the go-to communicator between clients, design professionals, subcontractors, and internal teams. If you're detail-oriented, love the fast-paced rhythm of construction, and know how to keep all the moving parts in sync, this could be your perfect blueprint for success. Qualifications & Preferred Background Prior experience supporting construction management or project coordination in a fast-paced environment Highly organized with strong attention to detail and a proactive approach to task management Clear and professional communication skills, with the ability to collaborate effectively across teams and with external partners Proficient in Microsoft Office Suite; familiarity with construction or project management software is a plus Skilled at managing multiple priorities and adapting to shifting timelines A natural problem-solver with a team-first mentality and a drive to get things done salary: $55,000 - $65,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Serve as a key liaison between project teams, construction partners, clients, and design professionals to ensure smooth coordination and communication Support the execution and oversight of vendor, subcontractor, and supplier agreements—ensuring contract terms are met throughout the duration of the project Assist with construction submittals, including reviewing, tracking, and coordinating the timely flow of drawings, blueprints, and material specifications Review and process monthly invoices from subcontractors and vendors, verifying alignment with contract terms, project scope, and work completed Collaborate with project managers, superintendents, and stakeholders to develop and maintain project schedules and deadlines Prepare agendas and take detailed meeting minutes, capturing project updates, key decisions, and action items for follow-up Participate in project troubleshooting and collaborative problem-solving to keep tasks on track and within scope Offer suggestions and observations to enhance project execution, team coordination, and workflow efficiency Assist in training and orienting new team members on project systems, procedures, and documentation standards Take on additional responsibilities as needed to support successful project delivery and evolving team needs SkillsOrganizationMaintaining CalendarsDecision MakingWritten CommunicationAnswering PhonesScheduling AppointmentsAdministrative DutiesMicrosoft OfficeGoogle for Business SuiteHandling Confidential InformationOral CommunicationWorking IndependentlyProject ManagementDocumentation of OperationsData CollectionExcel (3 years of experience is required)QualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

At our commercial construction company in Jacksonville, Florida, we believe that great projects start with great people. We’re a hardworking, dependable team that values integrity, precision, and getting the job done right—every single time. If you’re someone who thrives in a fast-paced, team-oriented environment and loves the feeling of seeing a project come together from start to finish, this is where your skills and passion can shine. What We’re Looking For: Experience coordinating construction projects or administrative roles within commercial construction — bonus points if you know permitting, bid package prep, and project closeout like the back of your hand strong organizational skills with a no-excuses approach to detail Ability to manage competing priorities and deadlines without losing your cool Proficient with MS Office (Excel, Word, Outlook) and comfortable using construction software (Procore, PlanGrid, or similar tools) Clear, professional communication skills — you know how to keep vendors, subcontractors, internal teams, and multiple departments all on the same page A self-starter who takes initiative and works well independently and as part of a team High school diploma or equivalent required; additional education or certifications in construction management or business are a plus   Why Join Us? Competitive pay with clear room for advancement Join a stable company with deep roots in Jacksonville’s commercial construction scene Work with a down-to-earth team that values accountability and getting things done right Opportunities to grow your career in the construction industry and sharpen your skillset salary: $50,000 - $55,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Coordinate and manage multiple commercial construction projects, keeping everything running like clockwork Act as the liaison between multiple departments — from project management, field teams, finance, to procurement — ensuring seamless communication and collaboration Handle permitting processes to ensure all projects meet city, state, and regulatory requirements Prepare, organize, and distribute bid packages for subcontractors and vendors Manage relationships with vendors and subcontractors, tracking contracts, scopes of work, and ensuring timely communication Process and track invoicing, purchase orders, and payments accurately and promptly Maintain and organize essential project documentation — contracts, RFIs, submittals, change orders, permits, and closeout documents Oversee project closeout activities including final inspections, punch lists, documentation handoffs, and securing final approvals Support project scheduling including meetings, site visits, and inspections Generate and distribute daily, weekly, and monthly reports for management and stakeholders Provide general administrative support: answering calls, managing emails, ordering supplies, and keeping the office humming SkillsVendor ManagementMulti-taskingMaintaining CalendarsPreparing AgendasReportingPermittingWeb ConferencingOrganizationPrioritizingWorking IndependentlyWritten CommunicationQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Position Overview: We’re looking for a reliable, detail-oriented Project Coordinator to join our manufacturing team in Jacksonville. This person will keep the wheels turning smoothly on multiple projects, making sure deadlines are met, resources are aligned, and communication flows like a well-oiled machine. If you’re the type who thrives on organization, thrives in fast-paced environments, and believes in the power of doing things right the first time, keep reading. *This is a full-time, IN OFFICE position (not remote)*   Qualifications: Proven experience in project coordination or administrative roles within manufacturing or industrial environments preferred. strong organizational skills with an eye for detail. Excellent communication skills—both written and verbal. Proficiency with project management tools (e.g., MS Project, Smartsheet, or similar). Ability to multitask and manage competing priorities under tight deadlines. Basic understanding of manufacturing processes and terminology a big plus. High school diploma required; Associate’s or Bachelor’s degree in Business, Operations Management, or related field preferred. salary: $50,000 - $55,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Project Scheduling & Tracking: Create, maintain, and update project schedules, timelines, and milestones to ensure on-time delivery. Coordination & Communication: Act as the primary point of contact between project teams, suppliers, and management. Facilitate clear communication to avoid any delays or misunderstandings. Resource Management: Assist in allocating materials, equipment, and personnel to meet project demands without overextending budgets or timelines. Documentation & Reporting: Maintain accurate project documentation, including meeting minutes, status reports, risk logs, and change requests. Provide regular status updates to management and stakeholders. Quality Assurance Support: Collaborate with Quality Control teams to ensure manufacturing standards and customer requirements are met throughout the project lifecycle. Budget Monitoring: Track project expenses and work with finance to ensure projects stay within budget parameters. Problem Solving: Identify project roadblocks early, escalate issues when necessary, and help develop practical solutions to keep projects on track. Vendor & Supplier Liaison: Coordinate with external vendors and suppliers to schedule deliveries, track orders, and resolve any supply chain hiccups. Compliance & Safety: Ensure project activities comply with company policies, safety regulations, and industry standards. SkillsMaintaining CalendarsScheduling AppointmentsReportingCommunicationExcel (3 years of experience is required)Answering PhonesOrganizationTranscribing NotesOral CommunicationCreating PresentationsMulti-taskingDecision MakingBudgeting (2 years of experience is required)QualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.