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Legal Administrator – Estates and TrustsLocation: Downtown Tampa, FL (In-Office) Schedule: Full-Time | Monday–Friday | 9AM–6PM About the RoleA well-established international probate research firm is seeking a Legal Client Services Manager to oversee and support high-volume probate, guardianship, and trust cases. This role bridges client care and legal case administration—ideal for a detail-oriented professional with great communication skills and experience in estate law.You’ll serve as a liaison between clients, attorneys, and internal teams, ensuring cases progress smoothly and all stakeholders remain informed. In addition to managing 50–100 active cases, you'll support general office operations and coordinate document handling with courts, clerks, and vendors.Responsibilities Manage client relationships throughout the probate process Prepare and interpret legal documents; monitor court dockets Respond to inquiries and provide regular status updates Maintain detailed case files and monthly case reports Support administrative functions including document handling, filing, and coordination with remote staff Qualifications 2+ years of legal administrative experience (probate/estate law preferred) Associate degree or equivalent experience Great understanding of legal terminology and court processes Excellent communication, organization, and multitasking skills Proficiency in Microsoft Office; Mac iOS experience a plus Florida Notary, a plus Perks & Benefits Paid parking downtown PTO after 90 days + 12 paid holidays 401(k) with 3% match Supportive, respectful culture with work-life balance Continuing education support To Apply: Send your resume and a brief cover letter highlighting relevant legal experience and client service strengths to joe.martinson@randstadusa.com & apply directly to career posting!salary: $47,500 - $50,000 per yearshift: Firstwork hours: 9 AM - 5 PMeducation: AssociateResponsibilities• Interact with clients via phone and in writing. • Monitor legal cases via online dockets. • Respond to client inquiries in a timely manner - usually within 24 hours. • Liaison with contracted clients and attorneys throughout the probate process. • Prepare and understand legal documents relating to probate and explain probate process to clients. • Provide monthly status reports on case load (50-100 cases) • Provide updates to clients on a regular basis and at least every 6-12 months. • Maintain organized, up-to-date case files (electronic & hardcopy). • Understand succession law in all regions of responsibility. • Interview clients, as needed, to further genealogical research. • Advocate for client. • Coordinate information transfer and communication in a team setting. • Administrative duties, as assigned.The essential functions of this role include: working in a smoke free environment Skills Administrative Duties (2 years of experience is required)Estate planning (2 years of experience is preferred)Pension and Trusts (2 years of experience is preferred)Scheduling Appointments (2 years of experience is preferred)Client Liaison (1 year of experience is required)Maintaining Calendars (2 years of experience is required)Legal DraftingLegal Document Review (1 year of experience is required)Drafting - Legal (1 year of experience is preferred)Beneficiaries to estates (2 years of experience is preferred)MAC/Apple software (2 years of experience is required)Legal Administration (2 years of experience is required)Legal Assistant (2 years of experience is required)Attorney Support (1 year of experience is required)Microsoft Excel (2 years of experience is required) Qualifications Years of experience: 3 yearsExperience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Are you a highly organized and detail-oriented professional with a passion for the legal field? We are seeking a dedicated and skilled Legal Administration Specialist to join our dynamic team in Tampa, FL. This role is ideal for a proactive individual who excels in a fast-paced environment and is committed to providing exceptional administrative and operational support to our legal professionals. Key Responsibilities: Manage and maintain all legal documents, files, and records. Coordinate calendars, scheduling appointments, meetings, and depositions. Handle all incoming/outgoing communications, interacting professionally with clients and legal professionals. Draft and proofread legal documents, including contracts, briefs, and pleadings. Assist with basic legal research and information gathering. Support case preparation, organizing evidence and case files. Serve as a primary client contact, providing updates and addressing inquiries. Utilize legal software, case management systems, and office technologies. Perform general administrative tasks to ensure efficient office operations. Qualifications: 3 years of proven experience in a legal administrative or similar support role. Exceptional organizational skills and attention to detail. Effective verbal and written communication abilities. Proficiency in legal-specific software (e.g., practice management, e-filing) and advanced Microsoft Office Suite. Aptitude for time management and prioritization in a fast-paced environment. Knowledge of legal terminology and procedures. Commitment to confidentiality and discretion. Exceptional problem-solving, critical thinking, and client service skills. Ability to quickly adapt to new technologies and collaborate effectively. salary: $55,000 - $65,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorsResponsibilities Manage daily office operations to ensure a professional and organized environment. Provide comprehensive administrative support to attorneys and legal staff. Handle financial activities, including billing, collections, and vendor payments. Administer payroll processing with accuracy and efficiency. Manage and reconcile client trust accounts, ensuring strict compliance with legal and ethical standards. Oversee human resources functions, including recruitment support, onboarding, and maintaining personnel records. Coordinate staff scheduling and manage firm-wide calendars. Supervise and maintain the firm's information systems, including software and hardware, and provide staff training and support. Ensure adherence to data security protocols for sensitive legal information. Manage office maintenance, security, and vendor relationships. Maintain accurate and organized physical and electronic files, ensuring compliance with relevant regulations. Assist with the implementation of new office policies, procedures, and technology. Serve as a primary point of contact for clients, vendors, and external partners. Prepare and proofread legal documents, correspondence, and reports. The essential functions of this role include:working in a smoke free environmentSkillsLegalSecretary - Admin Assist (3 years of experience is required)Legal BillingLegal Underwriting (3 years of experience is required)Front DeskLegal Research (3 years of experience is required)Scheduling (3 years of experience is preferred)Microsoft Office (3 years of experience is required)Organizational SkillsVendor Relations (3 years of experience is required)QualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Support the leader of the Corporate Payroll Accounting, Tax and Support Unit. This unit has three primary responsibilities. First, ensure all payroll transactions are accurately booked to our general ledger in a timely manner including P&L and balance sheet account reconciliations. Second, ensure employment tax compliance including management of our vendor for accurate and timely completion of tax payments and returns. Third, provide payroll processing support. This includes payroll funding, benefits, expatriate, and relocation administration. • Complete timely and accurate monthly posting of regular payroll expense including fringe (employer payroll expense) and accrual journals to general ledger • Complete balance sheet account reconciliations for specific payroll activitysalary: $30 - $36 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: AssociateResponsibilitiesnaSkillsOrganization (1 year of experience is preferred)QualificationsYears of experience: 0 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.