last updated: January 20, 2023
your privacy is our priority.
We use personal information in order to facilitate temporary assignments with our clients. We use your personal information when providing our HR services, which include services in the field of recruitment and selection, temporary staff, secondment, payroll, personal development, career guidance, coaching, planning, and personnel and salary administration as further described in the Terms and Conditions (collectively “Services”).
what personal data do we collect and why do we need it?
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Identifiers
- CATEGORIES OF PERSONAL INFORMATION RANDSTAD COLLECTS Identifiers
- EXAMPLES Your name, contact information (including home address, email address, home phone number and mobile phone number), emergency contact information, citizenship and country of residence, date of birth, gender, digital signature, languages spoken, and government issued identifiers including (without limitation) social security number, passport or driver’s license number, as legally required.
- HOW IS THE PERSONAL INFORMATION USED? ● general HR management and administration purposes (including workforce management) ● benefits administration ● employee identification and access control cards may contain your name, photograph, employee number and may be linked to other details ● compliance with employment/labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements)
- HOW IS THE PERSONAL INFORMATION COLLECTED ● from you, when you apply for and/or accept employment with Randstad ● from Randstad and its affiliates, which are companies that own Randstad, that are owned by Randstad, or are under common ownership with Randstad
- WHO DOES RANDSTAD SHARE YOUR INFORMATION WITH we may share your personal information: ● with other entities of the Randstad group of companies for the purposes of efficient management of business, compliance with legal and regulatory requirements and to provide our services to you and to our clients. For an overview of these entities, visit https://www.randstad.com/find-randstad-in-your-country/. ● with our service providers ● with Randstad clients for the purpose of recruitment and provision of temporary work ● with third parties as required by law We may also disclose your personal information to third parties in the event that we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer of such business or assets; or if all or a substantial part of our assets are acquired by a third party, in which case the personal information that we hold about you may be one of the transferred assets.
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Internet or other electronic network activity
- CATEGORIES OF PERSONAL INFORMATION RANDSTAD COLLECTS Internet or other electronic network activity
- EXAMPLES Information related to your usage of Randstad devices, software and access to Randstad’s network – we may process information related to your use of our devices, software and access to our networks, including (without limitation) your browsing history, your use of email, internet and social media, whether at the workplace, on our equipment or otherwise through our networks. We may process footage of you obtained through our use of CCTV surveillance systems on our premises.
- HOW IS THE PERSONAL INFORMATION USED? ● General HR management and administration purposes (including workforce management) ● Disciplinary and grievance management, investigations, appeals (including managing complaints) and handling reports through Randstad’s misconduct reporting procedure ● employee identification and access control cards may contain your name, photograph, employee number and may be linked to other details ● IT support ● Network and device usage optimization and related security controls (including company network access and authentication) ● Audit purposes ● To monitor and enforce compliance with Randstad policies and procedures
- HOW IS THE PERSONAL INFORMATION COLLECTED ●automatically when you use Randstad devices and software or access Randstad’s network
- WHO DOES RANDSTAD SHARE YOUR INFORMATION WITH ● with our service providers ● with third parties as required by law
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Professional or employment-related information
- CATEGORIES OF PERSONAL INFORMATION RANDSTAD COLLECTS Professional or employment-related information
- EXAMPLES Personal Information related to your work including (without limitation) your job title, description and location, your department, professional email address, reporting levels, employment status, performance-related information including (without limitation) information on your performance reviews, salary information including (without limitation) recurring payments and benefits, any bonus or other compensation, your CV/resume and other relevant information (such as your photograph, interview notes and information included in the cover letter or as part of the application process), grievance information, disciplinary information, information about your personal or company car, employee survey responses, trade union membership, information related to your family and dependents, employment-related travel and expense data, health-related information including (without limitation) injuries and exposure, incident reports, disability, sickness and absences and maternity leave information, as legally required.
- HOW IS THE PERSONAL INFORMATION USED? ● general HR management and administration purposes (including workforce management ● dispute management, litigation and handling any reports through Randstad's misconduct reporting procedure ● compliance with labor/employment, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements) ● performance management, career development and training ● benefits administration ● health and safety purposes
- HOW IS THE PERSONAL INFORMATION COLLECTED ● from you, when you apply for and/or accept employment with Randstad ● from Randstad and its affiliates, which are companies that own Randstad, that are owned by Randstad, or are under common ownership with Randstad ● from Randstad clients
- WHO DOES RANDSTAD SHARE YOUR INFORMATION WITH ● with other entities of the Randstad group of companies for the purposes of efficient management of business, compliance with legal and regulatory requirements and to provide our services to you and to our clients. For an overview of these entities, visit https://www.randstad.com/find-randstad-in-your-country/. ● with our service providers ● with third parties as required by law ● with Randstad clients for the purpose of recruitment and provision of temporary work ● with third parties providers of marketing-related services (e.g., software, databases, list providers and aggregators, event organization)
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Financial Information
- CATEGORIES OF PERSONAL INFORMATION RANDSTAD COLLECTS Financial Information
- EXAMPLES Bank account information, payment information, corporate card information
- HOW IS THE PERSONAL INFORMATION USED? ● Compensation, payroll and expense reimbursement (including reporting and billing to clients) ● Insurance, pension and other benefits
- HOW IS THE PERSONAL INFORMATION COLLECTED ● From you, when you provide it for payroll or expense purposes ● From a corporate card provider
- WHO DOES RANDSTAD SHARE YOUR INFORMATION WITH ● with our service providers ● with third parties as required by law
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Geolocation Data
- CATEGORIES OF PERSONAL INFORMATION RANDSTAD COLLECTS Geolocation Data
- EXAMPLES Information about your physical location, including your precise physical location, when using Randstad-owned device or using a personal device for work purposes
- HOW IS THE PERSONAL INFORMATION USED? ● For timekeeping purposes ● Fleet management ● Preventing, detecting, and investigating fraud
- HOW IS THE PERSONAL INFORMATION COLLECTED ● From your device, if you choose to share it with us ● From a Randstad-owned device you are using
- WHO DOES RANDSTAD SHARE YOUR INFORMATION WITH ● with our service providers ● with third parties as required by law ● with Randstad clients for the purpose of provision of temporary work
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Characteristics of protected classifications under California or federal law
- CATEGORIES OF PERSONAL INFORMATION RANDSTAD COLLECTS Characteristics of protected classifications under California or federal law
- EXAMPLES Demographic information, including age, race, ancestry, national origin, religion, age, mental and physical disability, gender, or military status
- HOW IS THE PERSONAL INFORMATION USED? ● General HR management and administration purposes (including workforce management) ● Compliance with employment/labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements Dispute management, litigation and handling any reports through Randstad's misconduct reporting procedure ● Compliance with labor/employment, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements)
- HOW IS THE PERSONAL INFORMATION COLLECTED ● from you when you apply for and/or accept employment with Randstad
- WHO DOES RANDSTAD SHARE YOUR INFORMATION WITH ● with our service providers ● with third parties as required by law
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Biometric Information
- CATEGORIES OF PERSONAL INFORMATION RANDSTAD COLLECTS Biometric Information
- EXAMPLES Biometric data, such as your fingerprint or facial appearance
- HOW IS THE PERSONAL INFORMATION USED? ● Timekeeping purposes
- HOW IS THE PERSONAL INFORMATION COLLECTED ● From you, if you work in a location that uses biometrics for timekeeping purposes
- WHO DOES RANDSTAD SHARE YOUR INFORMATION WITH ● with our service providers ● with third parties as required by law ● with Randstad clients for the provision of temporary work
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Sensitive Personal Information as defined by CPRA
- CATEGORIES OF PERSONAL INFORMATION RANDSTAD COLLECTS Sensitive Personal Information as defined by CPRA
- EXAMPLES Government issued identification such as Social Security numbers or passports; account login credentials allowing access to the account; precise geolocation; information about racial or ethnic origin, religious beliefs, philosophical beliefs, or union membership; contents of consumers’ mail, emails, or text messages, unless the business is the intended recipient; genetic data; information concerning a consumer’s health, sex life, or sexual orientation; and biometric information used for the purpose of uniquely identifying a consumer
- HOW IS THE PERSONAL INFORMATION USED? ● General HR management and administration purposes (including workforce management ● Dispute management, litigation and handling any reports through Randstad's misconduct reporting procedure ● Compliance with labor/employment, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements)
- HOW IS THE PERSONAL INFORMATION COLLECTED ● From you, when provided as part of the application or employment process ● From your device, if you choose to share your location
- WHO DOES RANDSTAD SHARE YOUR INFORMATION WITH with our service providers ● with third parties as required by law ● with Randstad clients for the purpose of recruitment and provision of temporary work
CATEGORIES OF PERSONAL INFORMATION RANDSTAD COLLECTS | EXAMPLES | HOW IS THE PERSONAL INFORMATION USED? | HOW IS THE PERSONAL INFORMATION COLLECTED | WHO DOES RANDSTAD SHARE YOUR INFORMATION WITH |
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Identifiers
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Your name, contact information (including home address, email address, home phone number and mobile phone number), emergency contact information, citizenship and country of residence, date of birth, gender, digital signature, languages spoken, and government issued identifiers including (without limitation) social security number, passport or driver’s license number, as legally required.
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● general HR management and administration purposes (including workforce management) ● benefits administration ● employee identification and access control cards may contain your name, photograph, employee number and may be linked to other details ● compliance with employment/labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements)
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● from you, when you apply for and/or accept employment with Randstad ● from Randstad and its affiliates, which are companies that own Randstad, that are owned by Randstad, or are under common ownership with Randstad
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we may share your personal information: ● with other entities of the Randstad group of companies for the purposes of efficient management of business, compliance with legal and regulatory requirements and to provide our services to you and to our clients. For an overview of these entities, visit https://www.randstad.com/find-randstad-in-your-country/. ● with our service providers ● with Randstad clients for the purpose of recruitment and provision of temporary work ● with third parties as required by law We may also disclose your personal information to third parties in the event that we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer of such business or assets; or if all or a substantial part of our assets are acquired by a third party, in which case the personal information that we hold about you may be one of the transferred assets.
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Internet or other electronic network activity
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Information related to your usage of Randstad devices, software and access to Randstad’s network – we may process information related to your use of our devices, software and access to our networks, including (without limitation) your browsing history, your use of email, internet and social media, whether at the workplace, on our equipment or otherwise through our networks. We may process footage of you obtained through our use of CCTV surveillance systems on our premises.
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● General HR management and administration purposes (including workforce management) ● Disciplinary and grievance management, investigations, appeals (including managing complaints) and handling reports through Randstad’s misconduct reporting procedure ● employee identification and access control cards may contain your name, photograph, employee number and may be linked to other details ● IT support ● Network and device usage optimization and related security controls (including company network access and authentication) ● Audit purposes ● To monitor and enforce compliance with Randstad policies and procedures
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●automatically when you use Randstad devices and software or access Randstad’s network
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● with our service providers ● with third parties as required by law
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Professional or employment-related information
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Personal Information related to your work including (without limitation) your job title, description and location, your department, professional email address, reporting levels, employment status, performance-related information including (without limitation) information on your performance reviews, salary information including (without limitation) recurring payments and benefits, any bonus or other compensation, your CV/resume and other relevant information (such as your photograph, interview notes and information included in the cover letter or as part of the application process), grievance information, disciplinary information, information about your personal or company car, employee survey responses, trade union membership, information related to your family and dependents, employment-related travel and expense data, health-related information including (without limitation) injuries and exposure, incident reports, disability, sickness and absences and maternity leave information, as legally required.
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● general HR management and administration purposes (including workforce management ● dispute management, litigation and handling any reports through Randstad's misconduct reporting procedure ● compliance with labor/employment, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements) ● performance management, career development and training ● benefits administration ● health and safety purposes
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● from you, when you apply for and/or accept employment with Randstad ● from Randstad and its affiliates, which are companies that own Randstad, that are owned by Randstad, or are under common ownership with Randstad ● from Randstad clients
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● with other entities of the Randstad group of companies for the purposes of efficient management of business, compliance with legal and regulatory requirements and to provide our services to you and to our clients. For an overview of these entities, visit https://www.randstad.com/find-randstad-in-your-country/. ● with our service providers ● with third parties as required by law ● with Randstad clients for the purpose of recruitment and provision of temporary work ● with third parties providers of marketing-related services (e.g., software, databases, list providers and aggregators, event organization)
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Financial Information
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Bank account information, payment information, corporate card information
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● Compensation, payroll and expense reimbursement (including reporting and billing to clients) ● Insurance, pension and other benefits
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● From you, when you provide it for payroll or expense purposes ● From a corporate card provider
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● with our service providers ● with third parties as required by law
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Geolocation Data
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Information about your physical location, including your precise physical location, when using Randstad-owned device or using a personal device for work purposes
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● For timekeeping purposes ● Fleet management ● Preventing, detecting, and investigating fraud
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● From your device, if you choose to share it with us ● From a Randstad-owned device you are using
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● with our service providers ● with third parties as required by law ● with Randstad clients for the purpose of provision of temporary work
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Characteristics of protected classifications under California or federal law
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Demographic information, including age, race, ancestry, national origin, religion, age, mental and physical disability, gender, or military status
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● General HR management and administration purposes (including workforce management) ● Compliance with employment/labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements Dispute management, litigation and handling any reports through Randstad's misconduct reporting procedure ● Compliance with labor/employment, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements)
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● from you when you apply for and/or accept employment with Randstad
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● with our service providers ● with third parties as required by law
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Biometric Information
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Biometric data, such as your fingerprint or facial appearance
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● Timekeeping purposes
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● From you, if you work in a location that uses biometrics for timekeeping purposes
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● with our service providers ● with third parties as required by law ● with Randstad clients for the provision of temporary work
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Sensitive Personal Information as defined by CPRA
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Government issued identification such as Social Security numbers or passports; account login credentials allowing access to the account; precise geolocation; information about racial or ethnic origin, religious beliefs, philosophical beliefs, or union membership; contents of consumers’ mail, emails, or text messages, unless the business is the intended recipient; genetic data; information concerning a consumer’s health, sex life, or sexual orientation; and biometric information used for the purpose of uniquely identifying a consumer
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● General HR management and administration purposes (including workforce management ● Dispute management, litigation and handling any reports through Randstad's misconduct reporting procedure ● Compliance with labor/employment, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements)
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● From you, when provided as part of the application or employment process ● From your device, if you choose to share your location
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with our service providers ● with third parties as required by law ● with Randstad clients for the purpose of recruitment and provision of temporary work
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how long do we keep your personal data?
Randstad maintains record retention schedules to ensure that personal information is retained only as long as reasonably necessary for the fulfillment of the purposes for which such data was collected or otherwise meet valid legal or business requirements.
contact us
If you have any questions about this policy or any privacy concerns, or would like to exercise your rights, or obtain further information about the safeguards we have in place so that your personal data is adequately protected, please contact us.